Conference and Event Planning

Audio Visual Services

For ease in planning, all audio visual and technical equipment needs may be requested through the Conference and Event Planning offices (616-331-6620). Our knowledgeable staff will work with Media Services to meet your every need, large or small, and can help you determine the best equipment to meet your needs. We offer a full range of services and equipment to ensure a flawless presentation or meeting. When using our equipment you can count on our staff to be readily available to troubleshoot equipment and provide knowledgeable on-site support. The University reserves the right to determine extra and unusual technical support at an additional hourly fee.. Every effort will be made to inform you of potential technical support charges. If you wish to have a technician dedicated to your event, the staff is available for an hourly charge.

Customers may preview their presentation materials, test equipment, and consult with a Media Services Technician anytime prior to the day of their event by appointment. Please call the Meeting and Event Planning Office at 616-331-6620 to schedule an audiovisual consultation.

Now offering complimentary wifi for event attendees!

Audio Visual Services & Equipment

Equipment Available at No Charge

  • Overhead Projector
  • Assisted Listening Device-T Coil
  • Standard Projection Screen
  • Easels
  • Whiteboard with Markers

*Please notify us of any equipment you will be providing.

Additional Equipment


Audio/Visual Equipment

Wireless Remote Control $10.00

Projection Screens & Drape

 10' x 10' Cradle Screen    $20.00


Audio Equipment

Microphones - Desktop, Floor, Podium-PZM $15.00
Microphone - Lavalier (Lapel Clip On) $15.00
Microphone - Wireless (Lavalier or Handheld) $40.00
Powered Speaker System (portable) $15.00

Conferencing and Telephone Line Services

Small Group Videoconferencing Special Estimate
Telephone and Analog Line $25.00 (Local outgoing calls only.)
Audio Conferencer and Analog Line $35.00 (Local outgoing calls only.)


Computer Equipment

Wireless Control  $10.00
Windows Laptop $100.00
Note:  Additional software may not be loaded  

Projection Systems

LCD Data/Video Projector (ceiling mounted/portable). $200.00
Dual LCD Display (ceiling mounted) $250.00


Video Equipment

TV 27" with VHS/DVD Combo $25.00
Document Camera  $35.00
DVD Player $20.00



Wireless Presenter $15.00



Press Feed - (Audio/Video) $35.00 
Press Feed -  (Audio Distribution only).   $30.00
Satellite Downlink Service-first two hours      $80.00
- each additional hour   $20.00
Audio Visual Consultation (per hour) per quote
Hookup Fee (cart and electrical when providing own equipment) $20.00



Easel Pad (Flipchart)  $10.00

The Eberhard Center
Phone: 616-331-6620     Fax: 616-331-6696  
Email:    Web:

Page last modified March 12, 2014