AP Committee Structure & Function


PURPOSE

1.  The purpose of the Administrative/Professional Committee is:
     a.  To review and make recommendations on GVSU personnel policies affecting the AP staff
     b.  To review and make recommendations on GVSU decisions that affect AP staff
     c.  To act as a representative body for the AP staff 
2.  The recommendations made by the Committee will be reported to the appropriate executive officers.

MEMBERSHIP
1.  Elections:
Two members from each employee group will be elected by that employee group for a two-year term.  Election of new members will take place in April, with the term beginning in June.  The Human Resources office (through the AP Committee) will ask for nominations from the employee groups and distribute ballots reflecting those nominations for the election with write-in votes acceptable.  Mid-term vacancies will be filled as soon as possible through appointment ratified by the AP Committee. 

2.  AP Employee Groups:
The AP staff is organized into six groups; each group will elect two representatives to the AP Committee.  A current list of these groups and elected representatives is listed on-line and will be distributed to all AP staff members each year.

3.  A representative from the Provost's Office and an AP representative from the Human Resources office will serve as ex officio members.

4.  Officers:
The officers will include a chairperson, chair-elect, and a secretary.  Chair-elect will be chosen by the AP committee by August of each year from the first-year representatives.  The chair-elect will become the chairperson in June of the following year.  The term of the chairperson and chair-elect will be for one year.  A secretary will be appointed by the chairperson.

MEETINGS
The Chairperson, with the Committee, will determine the frequency, time and place. Robert's Rules of Order will be adopted for Committee procedure.

SUBCOMMITTEES
There are three standing subcommittees of the AP Committee: Salary & Benefits, Professional Development, and Awards.

A.  Salary and Benefits Subcommittee

1.  Purpose 
To act as a representative body for the AP committee on issues regarding Salary and Benefits. To report to the AP Committee any recommendations on Salary and Benefits policies that affects the AP staff.  The AP Committee will review and make final recommendations, which are reported to the appropriate Executive Officers for approval.

2.  Composition
The Salary and Benefits Subcommittee is composed of six elected AP staff members who will serve staggered two-year terms: one elected person from each of the AP Groups (six total); one or two members from the AP Committee to serve as a liaison(s) and a representative from Human Resources, ex-officio, non-voting.  Additional AP staff members may apply to the chairperson of the subcommittee for appointments to the subcommittee. 

3.  Election Guidelines 
Positions are a two-year term.  Members can be reelected, not to exceed two consecutive terms.  To provide continuity, elections for even number groups will occur in even years and the odd number groups in odd years.  Mid-term vacancies will be filled with appointments ratified by the AP Committee as needed.  With the exception of the liaison, Salary & Benefits Subcommittee members cannot concurrently serve on the AP Committee, the Professional Development Subcommittee, or the Awards Subcommittee.  

The officers will include a chairperson, a chair-elect, and a secretary. The chair-elect will be chosen by the subcommittee by August of each year from first-year members. The chair-elect will become chairperson in June of the following year. Their term of chairperson and chair-elect will be for one year. A secretary will be appointed by the chairperson. The Chairperson and the Secretary will be responsible for the distribution of minutes to all AP staff, through Group representatives.

4.  Responsibilities
The Salary and Benefits Subcommittee will report to the AP Committee and have the following responsibilities:

i.    to report to the AP Committee any findings and recommendations which are relevant to AP Salary and Benefits

ii.   to review the AP Salary Adjustment Program and make recommendations to the AP Committee for further action

iii    to review the AP Personnel Structure which includes the evaluation of salary and title categories.  To report these findings with recommendations to the AP Committee for further action

iv.   to review the benefits for AP staff and make recommendations for adjustments or additions

v.    to review and make recommendations to the AP Committee any additional matters that are assigned to the Salary and Benefits Subcommittee

B.  Professional Development Subcommittee

1.  Purpose
To act as a representative body for the AP committee on issues regarding Professional Development. To report to the AP Committee any recommendations on Professional Development policies that affects the AP staff.  The AP Committee will review and make final recommendations, which are reported to the appropriate Executive Officers for approval.

2.  Composition
The Professional Development Subcommittee is composed of six elected AP staff members who will serve scattered two-year terms: one elected person from each of the AP Groups (six total); one or two members from the AP Committee to serve as a liaison(s) and the Vice President for Human Resources, ex-officio, non-voting.

3.  Election Guidelines
Positions are a two-year term.  Members can be reelected, not to exceed two consecutive terms.  To provide continuity, elections for odd number groups will occur in odd years and the even number groups in even years.  Mid-term vacancies will be filled with appointments ratified by the AP Committee as needed. With the exception of the liaison, Professional Development Subcommittee members cannot concurrently serve on the AP Committee, The Salary & Benefits Subcommittee, or the Awards Subcommittee.  The officers will include a chairperson, a chair-elect, and a secretary. The chair-elect will be chosen by the subcommittee by August of each year from first-year members. The chair-elect will become chairperson in June of the following year. The term of chairperson and chair-elect will be for one year. A secretary will be appointed by the chairperson. The Chairperson and the Secretary will be responsible for the distribution of minutes to all AP staff, through Group representatives.

4.  Responsibilities
The Professional Development Subcommittee will report to the AP Committee and have the following responsibilities:

i.    to report to the AP Committee any findings and recommendations which are relevant to the professional development  of AP staff

ii.   to review and propose additional training and development opportunities for AP staff and make recommendations to the AP Committee for further action

iii.   to review the funding sources for AP staff development  and to report these findings with recommendations  to the  AP Committee for further action

iv.   to review and make recommendations to the AP Committee any additional matters that are assigned to the Professional Development Subcommittee

C. Awards Subcommittee

1.  Purpose
To act as a representative body for the AP Committee in the selection of AP Awards recipients that will be presented at the annual AP Luncheon. The AP Awards Committee will review and make final recommendations, which are reported to the appropriate Executive Officers for approval.

2.  Composition
The Awards Subcommittee is composed of six elected AP staff members who will serve scattered two-year terms: one elected person from each of the AP Groups (six total); up to two former recipients of the AP Achievement Award, as appointed by the AP Committee Chair; one or two members from the AP Committee to serve as a liaison(s) and the Vice President for Human Resources, ex-officio, non-voting.  Members of the AP Awards Subcommittee are not eligible for an AP Award while serving.

3.  Election Guidelines
Positions are a staggered two-year term.  Members can be reelected, not to exceed two consecutive terms.  To provide continuity, elections for odd number groups will occur in odd years and the even number groups in even years.  Mid-term vacancies will be filled with appointments ratified by AP Committee as needed. With the exception of the liaison, Subcommittee members cannot concurrently serve on the AP Committee, the Professional Development Subcommittee, or the Salary & Benefits Subcommittee.  The officers will include a chairperson, a chair-elect, and a secretary. The chair-elect will be chosen by the subcommittee by August of each year from first-year members. The chair-elect will become chairperson in June of the following year. The term of chairperson and chair-elect will be for one year. A secretary will be appointed by the chairperson.

4.  Responsibilities
The Awards Subcommittee will report to the AP Committee and have the following responsibilities:

    i.  to report to the AP Committee any findings and recommendations regarding the AP Award process

    ii. to select annual AP Award recipients for all awards, including the AP Achievement Award.

D. Other Subcommittees

1.  The Chairperson will appoint other subcommittees as needed to study and make recommendations on relevant issues as determined by the Committee.