Late Add Request Information

The first week of each semester is the published Drop/Add period. During this time, students may drop and/or add classes at their discretion, provided there are openings in the courses and the student has met the appropriate prerequisite requirements. If a student wishes to add a course after this published deadline, it is considered an exception to the registration policies and requires several levels of support and documentation.

In order for the student request to be viewed favorably, it MUST be submitted as soon as the exception is noted. Procrastination on the part of the student will negatively affect the outcome of the appeal.

Please note:

ANY
addition to a student schedule after the published deadline is considered a late add, including requests to change from one section to another of the same course.

Please complete all of the following steps listed below in sequential order:

1. An appeal letter from you, the student, addressed to the Associate Dean, must be attached to the Drop/Add Form. (Guidelines for composing your letter are listed below)

2. Obtain the faculty member’s approval by a signature on your letter or Drop/Add Form for the course being added. In addition to the signature, please have the instructor write a statement to verify that you have been attending the class.

3. If your request is being made after the third week of the semester, obtain the department Unit Head’s approval by signature on your letter or Drop/Add Form for the course being added.

4. Bring all materials to the Associate Dean’s Office in B4-232 MAK. The request will be evaluated by the Associate Dean within approximately 2 business days.

5. Approved Drop/Add Forms will NOT be forwarded to the Records Office; students must pick up their forms at the front desk in B4-232 MAK and deliver them to the Records Office (150 STU) for processing.

Keep in mind that all late registrations involve additional fees. You will be assessed $25 for adding a class late. You will be assessed a $50 late registration fee if you are registering for all classes past the posted deadline.

Late Add Appeal Letters - Guidelines

In developing your letter of appeal to the Associate Dean for approval to add a course after the published deadline, you will need to provide detailed and specific information regarding your request. Please use the following outline when developing your appeal:

  1. WHY do you need to add the course after the published deadline? This is probably the most important information needed.
    • Provide detailed background information. 
    • Do not use this letter to blame others for the situation – take responsibility for the circumstances in which you find yourself.
    • It is assumed that you will be honest. If you made some mistakes, admit it and accept responsibility.
  2. What steps will you take to ensure that the need for this type of an exception won’t be necessary in the future? Demonstrate your knowledge of the policies surrounding registration.
  3. Supporting Documentation.  If applicable, supply:
    • copies of any supporting documentation, such as doctor's notes, accident reports, etc.
    • letters of support from faculty, either your advisor or another faculty member who can vouch for the circumstances surrounding this request.
  4. Demonstrate that the late add will not negatively affect your ability to keep pace with the course requirements. How do you plan to make up the missed work?

If approved, YOU MUST submit the paperwork to the Records Office no later than 7 days after approval date. NO EXCEPTIONS will be made.

Page last modified September 9, 2009