College of Education

COE Faculty By-laws

(COE) Governance Structure

A.  Faculty Council

i.  Charge:  The Council shall be a forum for discussion of academic and personnel issues and shall recommend to the Dean policies and procedures for the College.  The Council operates in accordance with the faculty bylaws and procedures of Grand Valley State University.

ii.  Membership:  Faculty of the COE who hold tenured, tenure track, and joint appointments of at least 51% in the COE shall comprise the membership.  In addition the membership will include one representative from the Staff Council and one representative from the Affiliate Faculty Council. The Dean will maintain membership in ex officio status.

iii.  Leadership:  The chair shall be tenured and elected by the membership of Faculty Council at the last meeting of the academic year.  The chair will serve two years beginning with the spring term.  At the last meeting of the chair’s first year, a chair-elect, also tenured, will be chosen by the membership of Faculty Council.  This individual will serve in that capacity during the chair’s second year, and then will serve a full term as chair beginning the following year.  The chair will serve on the Dean’s Leadership Team.

iv.  Operations:  Meetings will be held at least 2 times a semester (i.e., a minimum of 4 times per year) or at the petition of 25% of membership.  Meetings will be open to all professional education faculty and staff.  Quorum consists of a majority of eligible members, not counting faculty on university-approved leave.  All items requiring a Faculty Council vote must be distributed by email and/or written documents to all members at least two weeks prior to the meeting at which the vote will occur.

Decisions are made by a majority of those voting, except for changes in the governance structure, which require a two-thirds vote of the membership.  Absentee ballots may be cast by faculty on university-approved leave or by those with scheduled teaching assignments.  They must be received in writing by the chair prior to the meeting to be valid.  Amendments to a motion will make prior absentee ballots null and void.

v.  Committee Structure: College committees include College Personnel Committee (CPC), College Curriculum Committee (CCC), Scholarship, Awards and Merit Committee (SAM), and Faculty Development Committee (FDC).  In addition, Unit Personnel Committees (UPC) will be elected within each unit.  Ad hoc committees may also be formed.  All committee meetings except Personnel are open to all faculty and staff.  Committees will provide notice of meetings, agendas, and minutes as appropriate on Blackboard, by email, or by written document two weeks in advance.

B.  College Personnel Committee (CPC)

Charge: To review and recommend to the Dean on all recommendations from the units and unit personnel committees for promotion, tenure, contract renewal and sabbatical leaves; to raise any necessary issues of personnel policy with ECS; to review and recommend regarding dismissals for adequate cause referred by the Dean. All five committee members will vote on recommendations of support for COE faculty personnel actions.

Membership:  Membership consists of five tenured faculty serving staggered three-year terms: three from within the College and two from appropriate disciplines outside the College.   Members must have prior unit personnel committee experience.

The three internal members include one from each unit and one at-large member from either unit.  All three must be elected by eligible regular faculty in closed ballot at the last Faculty Council meeting of the academic year.  Members from outside the unit shall be nominated by regular faculty and then elected from a slate of candidates provided by the provost in consultation with the Dean of the College. 

Operations: The committee will elect its chair and vice chair annually from among the three College of Education committee members.  The chair will call and facilitate meetings in accordance with deadlines specified in the University Handbook.

At the first meeting of each fall semester, committee members will vote on whether the Dean will serve as an ex-officio member of the college personnel committee.  A report of the results of the vote will be sent to the Chair of Executive Council of the University Academic Senate.

If the Dean is not serving as an ex-officio member, the chair of the committee will meet with the Dean to discuss its recommendations.  Final votes made by the committee will be reported to Faculty Council membership at its next meeting.

C.  Unit Personnel Committees (UPC)

Charge: Unit personnel committees will review and recommend to unit faculty on promotion, tenure, contract renewal, and sabbatical leaves, and will raise any necessary issues of personnel policy.

Membership: Membership consists of five tenured members serving staggered three-year terms.  Members will be selected by regular unit faculty in closed ballot at the last unit meeting of the academic year.

Operations: A chair and vice chair will be selected by the committee annually and call and facilitate meetings.  All five committee members will vote on recommendations of support for unit personnel actions.

D.  College Curriculum Committee (CCC)

Charge: To review and recommend to the Dean on curricular matters, including proposals for new courses, programs, majors, minors, general education, prospectus and final plan proposals, and other university document and criteria for program admission. The committee will monitor and review curricular consistency with competencies and objectives required for accreditation, state approval, and specialty program approval. 

Membership:  Membership consists of six tenured or tenure-track members, three from each unit, elected by closed ballot at the final unit meeting of the academic year, serving staggered three-year terms.  Membership should reflect diversity of programs in both units.  Tenure track members must have completed their first personnel review.  Committee members will elect their own chair and vice chair annually and will meet as needed.  The representative to the University Curriculum Committee is expected to attend all meetings of the College Committee.

Operations: Curricular proposals move from the initiating faculty member to the initiating unit for discussion, vote, and recommendation to the unit head.  Proposals will then be forwarded for review to the College Curriculum Committee and available for member review for a minimum of two weeks before committee action, then to the Dean, then to the university curriculum committees.

Two-thirds of the members are required for quorum.  Two-thirds of possible votes are required for action on a motion.  Absentee ballots for those with scheduled teaching assignments may be included in the vote but do not count toward quorum.  Agendas and minutes will be posted electronically for full College notification purposes.

E.  Scholarship, Awards and Merit Committee

Charge: To review and select College student scholarship recipients; to nominate and recommend to the Dean faculty for meritorious performance; and to promote, select and recommend to the Dean faculty, staff, and students for recognition through the annual awards process.

Membership: Members will include four tenured/tenure track faculty members elected by the faculty (two from each department), one member from the Affiliate Faculty Council, and one member from the Staff Council serving staggered three-year terms and chaired by a member elected by the committee.  Two student representatives and a representative of the Dean’s office shall also be selected to serve on the committee.

Operations: A simple majority vote is needed for action by the committee.  Votes and deliberations on faculty merit will be made by a sub-committee composed only of the tenured/tenure-track faculty members.  The Dean’s representative will serve in ex-officio capacity for deliberations of the faculty subcommittee on faculty merit. The chair will notify Faculty Council membership of all recommendations from the committee.

F. Faculty Development Community (FDC)

Charge: To support, encourage, and promote faculty in developing their scholarly work for sabbatical proposals and to provide mentoring in the areas of renewal, promotion, and tenure.
(Approved by Faculty Council 3/19/12)

Membership: Membership on the committee will include at least four tenured or tenure-track faculty selected by the faculty; at least two members should have previously completed a sabbatical experience and equal representation among departments is preferred.  Members shall serve staggered terms for three years and the committee will be chaired by a member elected by the committee.

Operations: The FDC shall serve in an advisory capacity only. Therefore no voting actions regarding faculty governance shall take place.

G. College Faculty Personnel Policy Committee (C-FPPC)
(Approved by Faculty Council 3/19/12)

Charge: To review current personnel policy and recommend new personnel policy to Faculty Council as needed.


1. Chair of the College Personnel Committee (CPC)*

2. Chairs of the Unit Personnel Committees (UPCs)

3. Chair of the Faculty Development Community (FDC)

            *Chair of C-FPPC

Meeting Schedule: The C-FPPC meets at least one time per academic year in the Fall semester to discuss and develop personnel policy as needed and then to make recommendations to Faculty Council.  Each recommendation must be presented by the UPC representative to the Unit at least two weeks prior to any vote at Faculty Council.



Page last modified October 17, 2012