College of Education

MOECS Registration and Instructions for Certification

The Michigan Department of Education has transitioned to the new Michigan Online Educator Certification System (MOECS) database. All teachers seeking certification of any kind must register with MOECS in order to receive their certificate. Grand Valley State University will no longer be accepting paper applications for certification. Please visit www.michigan.gov/moecs  for more information on MOECS.

For registration with MOECS and application instructions, please follow these steps:

Step 1: Create a Michigan Education Information System (MEIS) Account

www.michigan.gov/moecs . Click on the blue box in the middle of the screen. Follow the instructions listed in RED to create a Michigan Education Information System (MEIS) account. MEIS will give you a user ID and password along with the MEIS account number. This is the ID and password you will use to register with MOECS.

Step 2: Register with MOECS

Once you have established a MEIS ID, please visit www.michigan.gov/moecs and on the login screen sign in with your MEIS user ID and password and follow the steps to self- register with MOECS. On the registration page, you will be asked to provide your MEIS account number, which is included in the email that you received from MEIS.

Step 3: Apply for Certificate in MOECS

Once you have signed in with MOECS successfully, you will be asked to complete the demographic information and once it is saved, you will see the links on the left navigation panel. Choose the link that is appropriate for you. You will not see provisional renewal as a choice. You will choose the general teacher certification link.
 

Step 4: Choose the link that is appropriate for you and follow the steps to apply for your certificate. (Choose either Step 4.1 or Step 4.2 below)
 



*NOTE:  If you are applying for initial Provisional Certificate, initial School Administrator Certification or Additional Endorsements, go to “Step 4.1- University/College review/approval”.

*NOTE:  If you are applying for a Provisional Certificate Renewal, initial Professional Certificate, Professional Certificate Renewal, using the completion of any of the following, college credits, SCECH hours, or DPPD hours, please skip “Step 4.1” and go to “Step 4.2 - Add College Credits/SCECH Hours/DPPD Hours”, and follow the appropriate instructions.



Step 4.1 University/College review and approval – ONLY for initial Provisional Certificate, initial Administrator Certification, initial School Counselor license or Additional Endorsements to an existing certificate. (See Step 4.2 if this is not applicable to you.)

After you have answered the questions and submitted your application, it will be forwarded to GVSU/or the institution which you identified as where your coursework was completed on MOECS. You will receive a packet of information and instructions from the GVSU College of Education for a livescan background check. This report is only good for one year and cannot be transferred from one institution to another. If you have not had a background check completed within the year at GVSU, you will need to obtain a background check before your application can be forwarded to the MDE for processing. If you are not eligible for the certification because you have not met all the requirements, you will receive a “no cert” letter from GVSU Records Office letting you know what is missing. GVSU Records office will audit, approve and submit your application to the MDE if all requirements have been met. (Go to “Step 5.1)
 

Step 4.2 (if applicable): Add College Credits/SCECH Hours/DPPD Hours in MOECS for Provisional Certificate Renewal, initial Professional Certificate, Professional Certificate Renewal, other certification renewals

As you answer the questions you will be asked to do the following:

  • COLLEGE CREDITS –Add the credits that you completed through the “View/Update my College Credits” tab from the menu on the left, before you submit your application. You must request that official transcripts be sent to you from your Higher Ed institution.  You must then send your transcripts in one packet with all other required forms to the MDE.

    Reminder: For initial Professional Certification you will need to have met the two Reading requirements below:

    - Three credits of Reading Diagnostics (secondary and elementary teachers)
    - Six credits of Reading Methods (elementary teachers) or Three credits of Reading Methods (secondary teachers)

 Important note: The Reading Methods courses will have been met, if you completed your Teacher Education program through a Michigan Teacher Prep institution after 1983.

  • STATE CONTINUING EDUCATION CLOCK HOURS (SCECH) OR STATE BOARD CONTINUING EDUCTION UNITS (SB-CEUs – if prior to JANUARY 1, 2010) - Add the credits that you completed through the “View/Update my SCECHs” left navigation menu before you apply for the renewal. (Note: SB-CEUs are now called State Continuing Education Clock Hours or SCECH)
  • DISTRICT PROVIDED PROFESSIONAL DEVELOPMENT (DPPD): For Initial Professional Education Certificates Only - Add the credits that you completed through the “View/Update my Professional Dev. Data” tab from the menu on the left, before you submit your application. The form is available in the Michigan Online Educator Certification System (MOECS) under the “Forms” tab from the menu on the left. You must then send your signed District Provided Professional Development Record for Certificate Renewal forms (one per school year) in one packet with all other requirement forms to the MDE.
  • FOR INITIAL PROFESSIONAL CERTIFICATION – Ask your school district(s) to complete the “Work Experience Verification” form(s) in order to validate the three years’ teaching experience in your certified area. The form is available in MOECS under the “Forms” tab from the menu on the left. You will need to fill out the top two sections before giving it to your school district to complete. Please use your G# as your Michigan University Student ID#.  (DO NOT USE THE PIC). You must then send your verification form in one packet with all other required forms to the MDE. (See important note below.)

IMPORTANT:   The “Work Experience Verification” form, along with your official college credit and/or SCECH (SBCEU) transcripts, and/or DPPD verification form, will need to be returned to you, so that you will be able to send the entire packet of documentation directly to the MDE. PLEASE DO NOT HAVE YOUR SCHOOL DISTRICT OR HIGHER ED INSTITUTION SEND YOUR DOCUMENTATION ON YOUR BEHALF. YOU WILL NEED TO SEND ALL DOCUMENTATION TO THE MDE IN ONE PACKET, OR YOUR CERTIFICATION WILL NOT BE PROCESSED.  The specific Instructions will be sent to you via email once you have submitted your MOECS application. (Go to “Step 5.2)
 

Step 5.1: Online Fee Payment - For Initial Provisional Certificate, Initial School Administrator Certificate or Additional Endorsements ONLY

Once your MOECS application has been successfully submitted to the MDE through MOECS, you will receive an email with a link for you to pay the evaluation fee on-line, using a credit/debit card. You can also pay the application fee by logging into MOECS and clicking on the “pending payment” hyperlink on the home page.  If you do not receive a payment email within two weeks of applying, please contact the GVSU Records/Registration Office regarding status of MOECS application.

Grand Valley State University
Records /Registration Office- 150 STU
1 Campus Drive
Allendale, MI. 49401
audit@gvsu.edu
Telephone: (616) 331-3327
Fax (616)-331-2000


Step 5.2: Online Fee Payment - Initial Professional Teaching Certificate, Renewal of Provisional Certificate, and Renewal of; Professional Education Certificate, School Administrator Certificate, Occupational Education Certificate, or School Psychologist License

You will receive an e-mail with a link to pay the application evaluation fee on-line, using a credit/debit card, once your application has been successfully submitted to the MDE. You can also pay the application fee by logging into MOECS and clicking on the “pending payment” hyperlink on the home page. After the application evaluation fee is paid and the required documents have been received by the MDE, the application will be evaluated to determine if the applicant meets requirements for Michigan certification or renewal. If the certificate/renewal is approved, it will be available for printing from your MOECS home page.  This process may take 2-3 weeks, Mid-September through April. However, it could take 4-5 weeks near certification expiration periods, May though beginning of September.  If you do not receive notification of payment instructions from MOECS within one/two weeks, please contact the Michigan Department of Education (MDE) with questions about the status of your MOECS application.

Support desk for the Michigan Online Educator Certification System (MOECS):

Telephone: (517) 373-3310 or E-mail: MOECSSupport@Michigan.gov

For further information about Teacher certification requirements and eligibility, please visit our website: http://gvsu.edu/coe/state-of-michigan-teacher-certification-31.htm  or contact:

College of Education
Grand Valley State University
401 C DeVos
Telephone: (616) 331-6650

Page last modified January 31, 2014