The purpose of the forms below are to cancel your housing contract. If you are seeking a change to a different on-campus building or unit, do not submit these forms. Please click HERE for information regarding room changes.
Prior to Residency
Click HERE to fill out the cancel form if you have not yet picked up your keys for the semester you are canceling for.
If you have already moved in and/or picked up your keys and are in process for the semester you are canceling, please review our Contract Release Policy below.
Contract Release Policy
The Office of Housing and Residence Life is committed to the concept of university life as a learning experience for our students. We expect that students have full knowledge of commitments to which they obligate themselves and an appropriate understanding and acceptance of consequences when they cannot fulfill their responsibilities. The contract for Housing is a legal document that encompasses the entire academic year. Students are contracted from the day they sign the contract until the end of the Winter Semester in April. If extraordinary circumstances or unexpected difficulties occur, the Office of Housing and Residence Life may consider a contract release. A student interested in canceling their contract must contact their Living Center Director/Apartment Director to obtain a Contract Release Request Form. Upon completion of the form the student should return it to their Living Center Director/Apartment Director for an exit interview and signature. Students leaving GVSU should also contact the Registrar's Office to drop their courses.
If a student requests to cancel their contract prior to the end of Winter Semester they will be charged a cancellation fee, a daily room charge, and forfeit their $150.00 Housing deposit. The calculation of the applicable fees are based on the date the student notifies Housing and/or properly checks out of their room and returns their room key. The cancellation fees are charged only when a student is enrolled at GVSU and cancels their on campus housing. Under the contract, the student may also still be held responsible for other charges and damages such as room and public area damage charges. Meal Plan credits due to contract cancellations will be calculated based on the date of departure from campus and prior usage. Contract cancellations for Spring/Summer adhere to this process also.
Under the following circumstances, with appropriate documentation, a student may cancel their Housing and avoid the cancellation fee: Medical; Military Draft; Graduation; and Academic Release (overseas study, practicum or internship more than 30 miles one way, and academic suspension). Under the above circumstances the student will still be charged a daily fee for any time they resided in campus housing during the semester. Students removed from campus housing due to disciplinary reasons may be held responsible for all cancellations fees.
Phone (616) 331-2120 • email@example.com