Human Resources

Title: Controllers Office Assistant
Classification: C4
Department: Business & Finance Office

Primary Duties and Responsibilities:

  • Maintain Chart of Accounts for the University.  Process all requests for fund codes, new grant codes, new organization codes.
  • Set up grant accounting file for all new grant awards.  Review the file for all proper documentation.
  • Oversee Chart of Account reorganizations.
  • Banner Finance help desk answer end-user questions and take appropriate action to solve problems.  Troubleshoot end-user difficulties.
  • Use of ad hoe reporting (ARGOS) to facilitate annual departmental review of Banner Finance end user security and approvals/signature authority.
  • Establish, maintain, and update security profiles and approval queues in the Banner system for all Finance users.
  • Develop and facilitate individual and group Banner Finance trainings.
  • Develop and update Banner Finance training materials for both Internet Native and Self Service Banner.
  • Administrator of the Office Depot system.  Establish maintain, and update all user profiles, FOAPs, and delivery addresses.  Point of contact for user questions and problems.
  • Reconciliation of clearing accounts for Development and TV.
  • Maintain records and reconcile monthly purchasing card transactions for the Accounting Office.
  • Other duties as assigned.

Secondary Duties and Responsibilities:        

  • Assist Controller with special projects as assigned.
  • Perform clerical support for the University Controller.
  • Calendar management for the University Controller and backup for the calendars of the Asst. VPs of Business & Finance and University Budgets.
  • Coordinate new employee searches.
  • Disseminate departments invoices through the On Base system.
  • Responsible for online requisitioning for the Accounting Office.
  • Create and modify all forms relating to the Chart of Accounts.

Minimum Required Qualifications:

  • High school graduate.
  • Minimum of four years related experience.  Related college course work may be considered in lieu of some of the experience requirement.
  • Demonstrated experience to successfully work under pressure and meet deadlines.
  • Demonstrated experience to successfully maintain positive interpersonal relationships.
  • Demonstrated experience to successfully operate office equipment.
  • Demonstrated experience to successfully provide quality customer service.
  • Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
  • Demonstrated experience to successfully handle multiple demands efficiently.
  • Demonstrated experience in a supervisory capacity.
  • Possess strong verbal and written communication skills.
  • Demonstrated experience to successfully use various computer software applications.
  • Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
  • Demonstrated experience to successfully perform mathematical calculations with speed and accuracy.
  • Demonstrated experience in problem solving skills.
  • Attention to details and accuracy in data entry skills.

Desired Qualifications:

  • Bachelors degree.
  • Higher education work experience.
  • Supervisory experience.
  • Experience with administrative applications.
  • Experience with computer system conversions.

Supervision Received:  (Who provides supervision?)

Supervised by a designated supervisor, but is expected to work independently and apply appropriate policies and procedures within the assigned area of responsibility.

Supervision Exercised:  (Whom do you supervise?)

Hire, train, schedule and coordinate the work of student employees and may act as lead worker to other COT staff members within the department/unit/division.  May participate in personnel decisions such as hiring, terminating, disciplining and evaluating of COTs, but is not the decision maker.

Revised Date: August 2009 For questions regarding employment, email Human Resources Employment Information. TDD Callers: Call Michigan Relay Center 1-800-649-3777.