Title: Customer Service Clerk - Pew Campus & Regional Centers/Security
Department: Operations - Pew Campus & Regional Centers
Provides clerical support for the Operations – Pew Campus and Regional Center.
Responsibilities – Essential Functions:
· Responds to customer work requests, questions and complaints and resolves problems relating to Operations policy and procedures.
· Responsible for record keeping systems associated with work order processing, both manual and computerized. This includes, but is not limited to; translating customer requests into work orders, tracking the status of orders, assigning orders to appropriate staff, responding to emergency calls and coordinating customers and Operations personnel.
· Contact off-campus vendors to arrange for minor repairs/special projects, and monitor progress of work.
· Compile standard and special reports that required tabulating and manipulating data.
· Issuing parking permits and maintaining those records.
· Enters and/or retrieves mainframe and/or microcomputer generated data.
· Modifies and/or assists with the development of database design as needed.
· Responsible for emergency and non-routine communication with campus concerning power outages, gas leaks, utilities, shut-offs, etc. including radio communication, telephone, contacting departments and/or the media and maintaining all records relating to the emergency.
· Performs general clerical duties such as typing, filing, copying, answering telephone, ordering supplies, etc.
· Issuing and maintaining access cards. Updating and keeping detailed records.
· Other related duties as assigned.
· Processes all work-order-related charge backs, obtain estimates from supervisors and/or off-campus vendors and compiles charge reports for Business Office.
· Assists with preparation of contractor invoices for payment by Operations staff.
· High school graduate.
· Minimum of two years of related experience and/or relevant training.
· Ability to work under pressure and meet deadlines.
· Ability to maintain positive interpersonal relationships.
· Ability to operate office equipment.
· Ability to provide quality customer service.
· Ability to maintain satisfactory work performance and attendance records.
· Possess strong verbal and written communications skills.
· Type 45 wpm accurately; spelling competency (minimum 80% accuracy rate.)
· Experience with various computer software applications.
· Some college course work in or exposure to non-profit accounting/budgeting systems.
· Experience with work processing, spreadsheet, electronic mail and electronic calendar software.
· Willingness to learn to use other software packages as they become available.
Supervision Received: (Who provides supervision?)
Receives supervision and work assignments from a designated supervisor, although other staff members in the unit may provide work direction.
Supervision Exercised: (Whom do you supervise?)
May be responsible for the coordination of work assignments for student employees.
Physical Demands: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.
The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.
Revised Date: May 2011 For questions regarding employment, email Human Resources Employment Information. TDD Callers: Call Michigan Relay Center 1-800-649-3777.