Human Resources

Title: Library Specialist, Course Reserve
Classification: C4
Department: Library

JOB TITLE:  Library Specialist, Course Reserve

DEPARTMENT: Library

Job summary

Coordinates the libraries electronic and paper course reserve services, enabling faculty to provide resources to their students for class assignments.

Primary duties (Scope of Work)

  • Advises and consults with faculty to format course reserve content and establish appropriate rules for its use
  • Ensures that every reserve transaction complies with copyright law through the use of the Copyright Clearance Center or by direct contact with individual publishers; monitors libraries copyright budget
  • Facilitates electronic access using a suite of software and hardware to manipulate and digitize library materials and the materials owned by faculty
  • Assists and advises faculty and staff on the use of electronic reserves
  • Locates, obtains, and makes available resources requested by faculty by searching librarys catalog, online databases or the collections of other libraries
  • Creates bibliographic records in libraries online catalog allowing students to locate and access course reserve resources
  • Coordinates and directs library staff in providing exemplary course reserve services in all GVSU locations
  • Compiles and maintains Course Reserves Procedures Manual to standardize policy among the various library locations
  • Advises library administration on all issues involving course reserves, including software, hardware, policy, process and best practice
  • Creates links to reserve material in faculty course management software (e.g. BlackBoard)
  • Recommends the purchase of frequently requested items
  • Consults with Director of User Services to establish and modify Libraries course reserve policies
  • Responds quickly to course reserve problems reported by faculty and staff by ascertaining relevant information and taking appropriate action
  • Hires, trains and supervises student employees and coordinates their work

Minimum Required Qualifications

  • Ability to work productively with faculty during periods of extremely high demand and pressure, typically at the beginning of each semester
  • Ability to manage staff temporarily assigned to unit during peak times
  • Ability to maintain positive interpersonal relationships with diverse populations
  • Ability to work both independently and collaboratively
  • Ability to prioritize multiple demands in a fast-paced work environment while delivering exemplary customer service
  • Ability to use discretion and judgment in interpreting polices and applying procedures
  • Ability to communicate clearly and tactfully
  • Ability to function as lead expert in a critical service area of the library
  • Possess strong verbal and written communication skills
  • Possess strong skills with computer interfaces
  • Minimum of 4 years related work experience and/or relevant training
  • High school graduate

Desired Qualifications

  • Bachelors degree preferred
  • Experience with an integrated library system (Voyager preferred)

Supervision Received

Works autonomously with minimal supervision by Director of User Services. Usually interprets library and University policies and guidelines with little or no assistance.

Supervision Exercised

Coordinates work of COT staff engaged in course reserve at all library locations, and advises them on matters of policy and procedure. Hires, trains, and supervises student workers.

Revised Date: March 2008 For questions regarding employment, email Human Resources Employment Information. TDD Callers: Call Michigan Relay Center 1-800-649-3777.