Human Resources

Title: Bookstore Financial Assistant
Classification: C4
Department: Bookstore

Job Summary:
Responsible for maintaining financial records for bookstore operations.

Primary Duties & Global Responsibilities:

  • Reconcile receipts with cash, checks and charges and prepare daily cash reports.
  • Monitor change fund, including cash drawers and safe, and perform daily audit.
  • Prepare vouchers for vendor invoices and credit memos; batch and verify payables for accounting office.
  • Maintain journals and records on electronic spreadsheets including purchase journals, cash reports, and deposit summaries.
  • Maintain records to prepare and support monthly closing reports, including: cost of goods sold, retail inventory, journal entries for month end, etc.
  • Reconcile budget printouts with internal records.
  • Investigate discrepancies and make appropriate adjustments.
  • Prepare monthly and quarterly financial statements.
  • Assist in tracking budget expenditures and alert manager to concerns.
  • Monitor accounts receivable, including customer invoices and vendor credits.
  • Collect on past due accounts and request refunds as necessary.
  • Communicate with vendors regarding financial transactions and reconcile differences.
  • Supervise student employees.
  • Other related duties as assigned.

Secondary Duties & Responsibilities:

  • Prepare reports associated with fiscal year-end inventory.
  • Prepare closing journal entries in consultation with manager.
  • Act as liaison with auditors in providing information.
  • Perform duties associated with bookstore opening and closing, and oversee entire bookstore operation on selected evenings and weekends as required by a rotating schedule.
  • Assist on the bookstore sales floor or cash register as needed.

Minimum Required Qualifications:

  • High school graduate.
  • Minimum of four years of full range retail accounting experience.
  • Related college course work may be considered in lieu of some of the experience requirement.
  • Demonstrated experience to successfully work under pressure and meet deadlines.
  • Demonstrated experience to successfully maintain positive interpersonal relationships.
  • Demonstrated experience to successfully operate office equipment.
  • Demonstrated experience to successfully provide quality customer service.
  • Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
  • Possess strong verbal and written communication skills.
  • Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
  • Demonstrated experience to successfully handle multiple demands efficiently.
  • Demonstrated experience in a supervisory capacity.
  • Demonstrated experience to successfully use various computer software applications.
  • Thorough knowledge of spreadsheet applications is essential.
  • Demonstrated experience to successfully perform mathematical calculations with speed and accuracy.
  • Willingness to work flexible schedule with some evening and weekend hours.

Desired Qualifications:

  • Bachelors degree in accounting.
  • Experience in a college bookstore and familiarity with retail, fund and accrual accounting methods.

Supervision Received:
Supervised by a designated supervisor, but is expected to work independently and apply appropriate policies and procedures within the assigned area of responsibility.

Supervision Exercised:
Hire, train, supervise, schedule and coordinate the work of student employees and may act as lead worker to other COT staff members within the department/unit/division. May participate in personnel decisions such as hiring, terminating, disciplining and evaluating of COT's, but is not the decision maker.

Revised Date: September 1997 For questions regarding employment, email Human Resources Employment Information. TDD Callers: Call Michigan Relay Center 1-800-649-3777.