Human Resources

Title: News and Information Services Assistant
Classification: C5
Department: News & Information Services

Job Summary: (Short summary of job duties - 1 to 2 sentences)
Provides support for the office of News and Information Services

Primary Duties & Global Responsibilities:
(Must be able to perform these duties; usually consist of more than 5% of your job.)

  • Monitoring and reconciling budgets for all accounts.
  • Coordinate direct mailings for marketing efforts.
  • Handling general clerical tasks.
  • Format, proof & distribute all University news releases.
  • Oversee the newspaper clipping service.
  • Proofreading various publications produced by the office.
  • Answer and/or forward questions regarding the university.
  • Maintain resource files.
  • Coordinate new AP staff searches.
  • Supervise student employees.
  • Other related duties as assigned.

Secondary Duties & Responsibilities:
(Must be able to perform these duties; usually consist of less than 5% of your job.)

  • Maintain marketing database.
  • Schedule meetings/monitoring calendars.
  • Purchase equipment for office.
  • Produce monthly calendar of events distributed to media.
  • Format & distribute Dean`s List & Graduation List.
  • Distribute mail.
  • Make travel arrangements.

Minimum Required Qualifications:

  • High school graduate.
  • Minimum of four years related office experience. Related college course work may be considered in lieu of some of the experience requirement.
  • Demonstrated experience to successfully work under pressure and meet deadlines.
  • Demonstrated experience to successfully maintain positive interpersonal relationships.
  • Demonstrated experience to successfully operate office equipment.
  • Demonstrated experience to successfully provide quality customer service.
  • Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
  • Possess strong verbal and written communication skills.
  • Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
  • Demonstrated experience to successfully handle multiple demands efficiently.
  • Demonstrated experience in a supervisory capacity.
  • Demonstrated experience to successfully use various computer software applications.
  • Type 55 wpm accurately; spelling competency (minimum 80% accuracy).
  • Ability to understand, maintain, and predict spending of office accounts.
  • Familiarity with publication processes, news media, and computer technology.

Desired Qualifications: (Preferred in addition to required qualifications.)

  • Bachelor`s degree.
  • Higher education work experience.

Supervision Received: (Who provides supervision?)

Supervised by a designated supervisor, but is expected to work independently and apply appropriate policies and procedures within the assigned area of responsibility.

Supervision Exercised: (Whom do you supervise?)

Hire, train, supervise, schedule and coordinate the work of student employees and may act as lead worker to other COT staff members within the department/unit/division. May participate in personnel decisions such as hiring, terminating, disciplining and evaluating of COT`s, but is not the decision maker.

Revised Date: March 2002 For questions regarding employment, email Human Resources Employment Information. TDD Callers: Call Michigan Relay Center 1-800-649-3777.