Human Resources

Job Summary: (Short summary of job duties - 1 to 2 sentences)
Provides support for the office of News and Information Services

Primary Duties & Global Responsibilities:
(Must be able to perform these duties; usually consist of more than 5% of your job.)

• Monitoring and reconciling budgets for all accounts.
• Coordinate direct mailings for marketing efforts.
• Handling general clerical tasks.
• Format, proof & distribute all University news releases.
• Oversee the newspaper clipping service.
• Proofreading various publications produced by the office.
• Answer and/or forward questions regarding the university.
• Maintain resource files.
• Coordinate new AP staff searches.
• Supervise student employees.
• Other related duties as assigned.

Secondary Duties & Responsibilities:
(Must be able to perform these duties; usually consist of less than 5% of your job.)

• Maintain marketing database.
• Schedule meetings/monitoring calendars.
• Purchase equipment for office.
• Produce monthly calendar of events distributed to media.
• Format & distribute Dean`s List & Graduation List.
• Distribute mail.
• Make travel arrangements.

Minimum Required Qualifications:

• High school graduate.
• Minimum of four years related office experience. Related college course work may be considered in lieu of some of the experience requirement.
• Demonstrated experience to successfully work under pressure and meet deadlines.
• Demonstrated experience to successfully maintain positive interpersonal relationships.
• Demonstrated experience to successfully operate office equipment.
• Demonstrated experience to successfully provide quality customer service.
• Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
• Possess strong verbal and written communication skills.
• Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
• Demonstrated experience to successfully handle multiple demands efficiently.
• Demonstrated experience in a supervisory capacity.
• Demonstrated experience to successfully use various computer software applications.
• Type 55 wpm accurately; spelling competency (minimum 80% accuracy).
• Ability to understand, maintain, and predict spending of office accounts.
• Familiarity with publication processes, news media, and computer technology.

Desired Qualifications: (Preferred in addition to required qualifications.)

• Bachelor`s degree.
• Higher education work experience.

Supervision Received: (Who provides supervision?)

Supervised by a designated supervisor, but is expected to work independently and apply appropriate policies and procedures within the assigned area of responsibility.

Supervision Exercised: (Whom do you supervise?)

Hire, train, supervise, schedule and coordinate the work of student employees and may act as lead worker to other COT staff members within the department/unit/division. May participate in personnel decisions such as hiring, terminating, disciplining and evaluating of COT`s, but is not the decision maker.

Revised Date: March 2002 For questions regarding employment, email Human Resources Employment Information. TDD Callers: Call Michigan Relay Center 1-800-649-3777.