Human Resources

Title: Honors College Assistant
Classification: C4
Department: Honors College

Responsibilities:

  • Provide support for the Director and Associate Director(s) including scheduling and managing of calendars, correspondence, and coordination and implementation of special projects.
  • Represent the Meijer Honors College (be first contact) and provide information to students and prospective students, as well as to outside agencies and visitors.
  • Assist the Director with projects, reports, publications, and files/records.
  • Assist the Student Services Coordinator with projects, reports, publications, and files/records.
  • Responsible for office management including the scheduling, training and development of clerical and temporary staff.
  • Responsible for the recruitment, selection, training, evaluation and supervision of student employees and their employment records.
  • Compile and logically format statistical data, reports, materials for presentations, and proposals.
  • Maintain, process, and manipulate data using work processing, database and spreadsheet software (Word, Excel, Access, etc.).
  • Coordinate various special events and functions, including Orientation, Pre-Transitions, Co-and Extra-curricular programming, etc.
  • Assist the Director with employee recordkeeping.
  • Responsible for updating the Meijer Honors College handbook, Policies and Procedures manual, etc.
  • Assist the Director with course scheduling.
  • Update Honors curriculum information and produce curriculum and advising guides online and in hard copy.
  • Perform administrative duties for Honors Council.
  • Monitor and reconcile the budget.
  • Responsible for effective administration and distribution of Student Evaluation of Teaching and Exit Evaluations.
  • Assist the Director in tracking and notifying honors students of status in the program (probations and dismissals).
  • Audit student files before graduation to assure that all Honors requirements have been satisfied.
  • Coordinate the admittance of Honors students with Housing and Admissions.
  • Track HNR 499 senior projects; assist in student submission of projects of Library Repository.
  • Advise students on schedules and courses where appropriate (under the supervision of the Director and Student Services Coordinator).
  • Assist faculty and staff with administrative support, fulfilling requests for helping Honors facilities, and administering forms, requisitions, and travel vouchers.
  • Assist with employment search processes and maintaining employment records.
  • Liaison with other campus offices-Admissions, Housing, Records, Facilities, Public Safety, Information Technology, Library, etc.
  • May perform duties characteristic of lower level clerical office classifications on a limited basis.
  • Other related duties as assigned.

 Minimum Required Qualifications:

  • High school graduate.
  • Minimum of four years related experience.  Related college course work may be considered in lieu of some of the experience requirement.
  • Demonstrated experience in successfully working under pressure and meeting deadlines.
  • Demonstrated experience in successfully maintaining positive interpersonal relationships.
  • Demonstrated experience in successfully operating office equipment.
  • Demonstrated experience in providing quality customer service.
  • Demonstrated experience in decision making/problem solving.
  • Demonstrated ability to work with colleagues, customers and students from diverse backgrounds.
  • Demonstrated experience in successfully maintaining satisfactory work performance and attendance records.
  • Demonstrated experience in successfully handling multiple demands efficiently.
  • Demonstrated experience in a supervisory capacity.
  • Possess strong verbal and written communication skills.
  • Demonstrated experience in successfully using various computer software applications (such as Work, Excel, Access, Banner, etc.).  A test will be administered to determine skills.
  • Demonstrated experience in successfully working independently, organize own work and coordinate work activities of others.
  • Demonstrated experience in successfully performing mathematical calculations with speed and accuracy.
  • Demonstrated ability to lead and participate in teams.

Desired Qualifications:

  • Bachelors degree.
  • Higher education work experience.
  • Accounting/Budgeting experience.

 Supervision Received:

Supervised by a designated supervisor but is expected to work independently and apply appropriate policies and procedures within the assigned area of responsibility.

Revised Date: March 2009 For questions regarding employment, email Human Resources Employment Information. TDD Callers: Call Michigan Relay Center 1-800-649-3777.