Human Resources

Title: Records Clerk
Classification: C2
Department: Records/Registration

Job Summary: (Short summary of job duties - 1 to 2 sentences)
Provides clerical support in the Records Office in the areas of Scanning/Imaging or Auditing.

Primary Duties & Global Responsibilities:
(Must be able to perform these duties; usually consist of more than 5% of your job.)


  • Reviews course catalogs to determine any changes to the curriculum of all Michigan colleges and universities.
  • Sends course descriptions to departments for review of new courses at those institutions or changes to already evaluated courses.
  • After review by the C-4 staff member in charge of this area, inputs needed changes to the automated Transfer Inventory System.
  • Loads transfer evaluations for students seeking to enter or already attending GVSU.
  • Works at the Student Assistance Center counter when needed assisting students with the variety of their needs.
  • Answers phones when needed.
  • Assists with mailings.
  • Performs other duties as assigned.


  • Scans & indexes document images.
  • Prepares documents for scanning.
  • Monitors functions of the scanner and commitment to disk process.
  • Responsible for quality control of scanned documents.
  • Provides customer service work assisting students on the phone and in person.
  • Performs other duties as assigned.

Secondary Duties & Responsibilities: (Must be able to perform these duties; usually consist of less than 5% of your job.)

  • Works at commencement.
  • Works at registration events.

Minimum Required Qualifications:

  • High school graduate.
  • Minimum of two years related work experience and/or relevant training.
  • Keyboard proficiency.
  • Ability to work under pressure and meet deadlines.
  • Ability to maintain positive interpersonal relationships.
  • Ability to operate office equipment.
  • Ability to provide quality customer service.
  • Ability to maintain satisfactory work performance and attendance records.
  • Possess strong verbal and written communication skills.

Desired Qualifications: (Preferred in addition to required qualifications.)

  • Some college and related experience.

Supervision Received: (Who provides supervision?)
Assistant Registrar

Supervision Exercised: (Who do you supervise?)
May be responsible for the coordination of work assignments for student employees.

Revised Date: March 2002 For questions regarding employment, email Human Resources Employment Information. TDD Callers: Call Michigan Relay Center 1-800-649-3777.