Human Resources

Title: Development Office Coordinator
Classification: C3
Department: Development

Job Description:

This position requires a broad-based knowledge of Developments fundraising principles and techniques and how each unit within Development relates to the VP office in this aspect.  The employee must also be knowledgeable of the major donors and prospects and what interaction the Vice President is currently having or has had with them.  The employee must have an understanding of the fundamentals in each function of the Development Division in order to fully support the activities of the Division.  In addition, it requires knowledge on how each Division in the University works with Development.

  • Prospect Identification & Cultivation
  • Solicitations ¿ direct mail, phone-a-thons, personal asks, events.
  • Donor Relations & Stewardship
  • Marketing & Communications strategies.
  • Current trends & benchmarks.
  • Generating reports from complex data.

As the Development Division continues to grow, complete and accurate donor information is imperative for effective cultivation, stewardship and strategy development.  This position requires in depth knowledge of report writing and use of the data and information from our Millennium database.  The employee requires skills and knowledge necessary to construct and write reports, based on provided criteria.  This requires in depth knowledge of the Millennium database, thorough understanding of relational data tables and, increasingly, familiarity with Crystal Reports.  Due to frequent needs for new information and reports, the employee must have the flexibility and depth of understanding to produce ad hoc reports from complex data.


  • Provides clerical support to the Vice-President for Development and Executive Director of GVU Foundation.
  • Generates memorandums, correspondence, and forms.
  • Prepares various stewardship correspondence.
  • Performs receptionist duties such as receiving visitors, answering the department phone.
  • Makes and confirms travel arrangements such as booking flights and hotel accommodations and meeting locations.


Minimum Qualifications:

  • Strong interpersonal skills with the ability to maintain positive relationships.
  • High school graduate.
  • Work experience and/or relevant training preferred.
  • Ability to work under pressure and meet deadlines.
  • Excellent organizational skills.
  • Ability to operate office equipment.
  • Ability to provide quality customer service.
  • Ability to maintain satisfactory work performance and attendance records.
  • Possess strong verbal and written communication skills.
  • Type 45 wpm accurately; spelling competency (minimum 80% accuracy).
  • Experience with desktop computer software applications including the Microsoft Office Suite.
  • Ability to handle information in a confidential and sensitive manner.

Preferred Qualifications:

  • Knowledge of Millennium software or other fund raising applications.
  • Prior experience in a fundraising and/or higher education administration.
  • A team-oriented contributor who is self-motivated with a desire to produce work of the highest quality.

Revised Date: January 2010 For questions regarding employment, email Human Resources Employment Information. TDD Callers: Call Michigan Relay Center 1-800-649-3777.