Conference and Event Planning

Audio Visual Services

For ease in planning, all audio visual and technical equipment needs may be requested through the Meeting and Event Planning offices. Our knowledgeable staff will work with Media Services to meet your every need, large or small, and can help you determine the best equipment to meet your needs. We offer a full range of services and equipment to ensure a flawless presentation or meeting.  When using our equipment you can count on our staff to be readily available to troubleshoot equipment and provide knowledgeable on-site support. The University reserves the right to determine extra and unusual technical support at an additional hourly fee.  Every effort will be made to inform you of potential technical support charges. If you wish to have a technician dedicated to your event, the staff is available for an hourly charge.

Customers may preview their presentation materials, test equipment, and consult with a Media Services Technician anytime prior to the day of their event by appointment.  Please call the Meeting and Event Planning Office at 616-331-5807 to schedule an audiovisual consultation.

Now offering complimentary wifi for all event attendees!

Audio Visual Services & Equipment

Equipment Available at No Charge

  • Overhead Projector
  • 35mm Slide Projector
  • Assisted Listening Device
  • Standard Projection Screen
  • Easels
  • Whiteboard with Markers

*Please notify us of any equipment you will be providing.

Additional Equipment

Audio/Visual Equipment

35mm Slide Projection no charge
35mm Slide Projector - additional unit  $10.00
Wireless Remote Control $10.00
Special Lens (Fixed Focus) $15.00
Two-Projector Dissolve $20.00
Slide to Video Transfer Unit $35.00


Projection Screens & Drape

7' x 10' Fast Fold-Front   $40.00
   with Dress Kit   $70.00
7' x 10' Fast Fold-Rear   $40.00
    with Dress Kit and Drape $100.00
 10' x 10' Cradle Screen    $20.00

Note:  Stand-alone Drape pricing available upon request.


Audio Equipment

Microphones - Desktop, Floor, Podium $15.00
Microphone - Lavalier (Lapel Clip On) $15.00
Microphone - UHF Wireless (Lavalier or Handheld) $40.00
Audio Cassette Recorder $15.00
Stereo CD/Cassette Player $15.00
Powered Speaker System (portable) $15.00
Loudspeaker System $50.00


Conferencing and Telephone Line Services

Small Group Videoconferencing Special Estimate
Telephone and Analog Line $25.00 (Local outgoing calls only.)
Audio Conferencer and Analog Line $35.00 (Local outgoing calls only.)


Computer Equipment

Wireless Mouse Control   $10.00
Computer Interface/Distribution   $15.00
Computer-Video Converter   $25.00
Computer System - IBM Compatible with Microsoft Office $100.00
Note:  Additional software may not be loaded  


Projection Systems

LCD Data/Video Projector (ceiling mounted/portable). $200.00
Dual LCD Display (ceiling mounted) $250.00


Video Equipment

TV 27" with VHS VCR $25.00
TV 35" $35.00
TV 27" only  $15.00
VHS Player/Recorder $10.00
VHS Camcorder with Tripod  $35.00
Document Camera  $35.00
DVD Player $20.00



Laser Pointer  $15.00
Opaque Projector   $15.00
Portable Electronic Whiteboard $25.00



 Video Tape Duplication  -   $3.00
  (per VHS Copy/Hour)      
 Video Taping of Off-Air Program   $5.00
(per VHS Copy/Hour)
 Press Feed - (Audio/Video) $35.00 
Press Feed -  (Audio Distribution only).   $30.00
Satellite Downlink Service-first two hours      $80.00
- each additional hour   $20.00
Audio Visual Consultation (per hour) $40.00
Hookup Fee (cart and electrical when providing own equipment) $20.00



Audio Cassette Tape
C60 - 60 Minute   $2.50
C90 - 90 Minute     $2.95
C120 - 120 Minute   $3.95
Professional VHS Video Cassette
T120- - 120 Minute     $6.00
T160-   160 Minute     $7.50
Easel Pad (Flipchart)  $10.00
Slide Carousel (if not returned)  $20.00

Cook-DeVos Center for Health Sciences
Phone: 616-331-5807     Fax: 616-331-5819    
Email:   Web:

Page last modified December 13, 2010