Conference and Event Planning

Frequently Asked Questions

Is there an Alumni Discount?
Yes. All Grand Valley State University Alumni will receive $5 off the per person price of the custom wedding dinner package prices.

Does the Eberhard Center have a room rental?
The room rental for a Friday Night's is $1500.00, and for Saturday's the room rental is $2000,  this allows you access to the room from 2pm until 12am. (We cannot guarantee 12 pm reserved start times on Fridays).

We ask that the DJ stop playing music at 12am to allow ample time to help you vacate the building.

Is there a Friday Night Discount?
Yes, we are now offering a Friday Night Special Offer!.  This includes complimentary cake cutting, as well as a glass of complimentary wine or champagne for the head table before dinner.

Does the Eberhard Center require a deposit and is it refundable?
The deposit for a Friday or Saturday evening is $1000.00 upon booking, and $1000.00 rental balance 90 days prior to event, and is non-refundable.

What is the maximum number of people your facility can accommodate?
We can comfortably accommodate 350 persons at banquet style seating. This will allow room for a dance floor and the head table on risers.

Can I bring my own food into the Eberhard Center?
At the Eberhard Center all of our catering is provided by an in-house, contracted caterer. We have an exclusive contract with a reputable and award winning catering company.

Will I have to work directly with the caterer during the planning process?
No, for ease in planning, we will be your one contact. The Eberhard Center has a team of professionals who between them have over 40 years of knowledge and experience to assure the success of your event.

Do you have a minimum charge for food or beverage?
Our minimum charge for food and beverage combined is $4000.00. This minimum charge is subject to the customary 6% sales tax and a service charge of 20%.

Are hors d' oeuvres receptions a food option?
Hors d' oeuvre receptions are a wonderful new innovative way to entertain your guests. We will set up a variety of food stations so your guests can socialize over the variety of foods. Our minimum charge for food and beverage combined is $4000.00. This minimum charge is subject to the customary 6% sales tax and a service charge of 20%.

Do you offer menu sampling to help us select our menu?
Yes, we offer this service. For information on scheduling a tasting please speak with our event coordinators.

Do you have a dessert service fee?
Yes we do. It is $1.00 per person. Your dessert will be served by our culinary staff, and will be presented on china.  

Do you serve alcohol?
The Eberhard Center offers a complete selection of beverages to compliment your event. Alcohol beverage sales and services are regulated by the State of Michigan. The Eberhard Center, as a licensee, is responsible for administrating these regulations. Therefore, it is the policy that no liquor, beer or wine be brought into the center from outside sources.

Are there hotels near by The Eberhard Center?
We are conveniently located within walking distance of three downtown hotels: The Holiday Inn Hotel Downtown, The Courtyard by Marriott and The Amway Grand Plaza Hotel. Please see our links links

May we have a DJ or live band?
The dance floor is included with your room rental fee and you may bring in the entertainment of your choice. It is best that your DJ or live band have their own audio system and not hook into our house system. Please discuss your plans with our event coordinator.

Can I have candles for centerpieces? Are there restrictions?
Candles must be contained in hurricane lamps or an isolated source. Scotch tape, nails, or potentially damaging fasteners cannot be used to fix materials to the ceiling or walls. Please coordinate your decoration plans with our event coordinator. Your plans must conform to all fire regulations.

May I use the baby grand piano in the lobby?
Yes, there is a $50 rental for use of our baby grand piano, you are responsible for contracting your own pianist, or your event planner can assist in referrals.

The Eberhard Center
Phone: 616-331-6620 Fax: 616-331-6696
Email: Web:

Page last modified May 6, 2014