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Electronic W-2 Information

Date: January 15, 2013

Happy New Year from your Payroll Office!
 
Please take a moment and sign up to receive your 2012 W2 through Employee Self Service (My Banner).  If you signed up last year you DO NOT have to sign up again this year.  Your permission remains in effect until you revoke it.
 
In order to receive your W2 electronically the IRS requires us to receive your permission to do so.  By logging in to My Banner today you can give us permission to deliver your W2 online instead of mailing it.  As an added bonus by giving us permission now, you will be able to receive your W2 at least a week earlier then if you choose to receive it by mail.  We anticipate having the electronic copies available around January 24th while the paper copies will not be mailed out until January 31st.
 
So please don’t wait, log into My Banner today and do the following:
Click on the Employee Tab
Click on Tax Forms
Click on Electronic W2 Consent
            Read the permission form carefully
Check the consent to receive electronic W2 box
***If you have trouble logging into My Banner please contact the IT helpdesk.
 
After signing up for electronic delivery and once the W2 forms are ready you will receive an e-mail notification that your W2 is available for printing through My Banner (around January 24th).  The form will look a bit different from what you normally receive but it is an approved IRS formatted form.
 
For more information on the electronic W2 process from permission through printing please check out the payroll website http://gvsu.edu/payroll/w-2-information-9.htm
 
Please feel free to contact the payroll office if you have any questions or concerns.
 
Thank you in advance for your cooperation and participation in receiving your W2 electronically.
 
Your Payroll Team
payroll@gvsu.edu
616-331-2237

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