Family Educational Rights & Privacy Act (FERPA) requires that the university establish a policy and adopt and enforce procedures to protect the confidentiality, accuracy, and privacy of the information it collects on its students. The information collected on students may only be viewed by those individuals who have a legitimate “business” need to use the data as determined by the university’s FERPA officer. The responsible officer at Grand Valley is the Registrar.
Who on campus can access student records? At Grand Valley, access to student educational records without prior consent of the student is limited to those faculty, administrators, and staff who individually or collectively, are acting in the student's educational interest, within the limitations of their need to know.
What are education records? Handwriting, print, computer, videotape, audiotape, film, microfilm, microfiche or email – of an institution that contain information directly related to the student and are maintained by an agency or institution or party acting on its behalf.
In order to better serve our students, Grand Valley State University has enrolled in the National Student Clearinghouse’s DegreeVerify and EnrollmentVerify services.
As of the fall 2013 semester, GVSU FERPA directory information includes:
Dates of Attendance
Enrollment Status (less than half-time, half-time, or full-time)
Degrees and Certificates Earned
Date of Degrees and Certificates
You have the option to prohibit the release of your directory information under FERPA. To exercise this option, please complete the Directory Information Release/Withhold Form. It can be submitted in person at the Allendale Student Assistance Center (150 Student Services) or the Grand Rapids Student Assistance Center (115C DeVos Center), or by fax to (616) 331-2000.
Professional and business organizations who wish to verify a student's enrollment or degree information should contact the National Student Clearinghouse. Requests may be made online, by phone, fax, email or mail:
Phone: (703) 742-4200
Fax: (703) 742-4239
Mail: National Student Clearinghouse, 2300 Dulles Station Blvd., Ste 300, Herndon, VA 20171