Course Withdrawals

A student may withdraw from a course and receive a grade of W when dropping by the end of the ninth week of the semester.

Late Withdrawals

Students who receive financial aid should consult the Financial Aid Office before withdrawing from any of their courses.

Students who do not withdraw before the ninth week must accept a grade other than W depending on the instructor’s judgment of their performance in the course(s) and any mitigating circumstances.

Undergraduate students who request an exception of the withdrawal deadline due to extenuating circumstances must present the following to the director of the Student Academic Success Center:

1. Explanation of appeal
2. Registration and Drop/Add Form signed by their professor and department chair
3. At least one statement of support from the professor or department chair

Undergraduate students should continue attending class until notification of a final decision about their appeal is received.

Degree seeking graduate students who request an exception of the withdrawal deadline due to extenuating circumstances must present the following to the Dean of the college that houses their program of study. Non-degree graduate students must gather the same documentation (listed below) but it should be submitted to the Dean of Graduate Studies for approval.

1. Explanation of appeal
2. Registration and Drop/Add Form signed by their professor and graduate program chair
3. At least one statement of support from the professor or department chair

Graduate students should continue attending class until notification of a final decision about their appeal is received. If an appeal is approved and signed by the Dean, the student is responsible for submitting the required paperwork with approvals to the Registrar’s office for the course to be dropped.

Complete Withdrawal

Students withdrawing from all of their classes after the W-grade deadline must submit a Complete Withdrawal Form to the Registrar’s Office. Any refunds will be based on the date the completed form is received by the Registrar’s Office. Students in good standing who wish to return to Grand Valley after an absence of two or more semesters should contact the Registrar’s Office to update their records and be activated to register for classes. Questions? Please email the Registrar’s Office or call (616) 331-3327.

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