Professional Services Contract Policy and Guidelines
If a student organization solicits the services of an agency, vendor, speaker, or entertainer and a contract is required for confirmation, any and all negotiations must be handled by a professional staff member in the Office of Student Life (Assistant Director, Associate Director, or Director). Students may not make offers or sign contracts on behalf of the University.
Professional Services Contracts for on-campus events must be signed by a professional staff member in the Office of Student Life (Assistant Director, Associate Director, or Director). The contract will be between the vendor/performer and the University on behalf of the RSO. The RSO must prove the financial and other means to honor the contract before it will be signed.
Students will be held personally liable for any contracts they personally request or sign without authorization from the University. A misconduct review hearing may be requested for any RSO engaging in unauthorized contracts.
Guidelines for Working with Agents and Campus Performers/Speakers
As a student representative and not a legal representative of Grand Valley State University, you are not permitted to request a contract from the agent. Verbal requests for a contract are considered verbal agreements and commit the University to the date and price quoted by the agent. It is quite difficult to release the university from that commitment. When you and your organization are ready to commit your group to a date and artist, you are strongly encouraged to enlist the assistance of the Office of Student Life when contacting a talent agent.
Remember that only authorized representatives of the university may make offers and sign contracts. The Associate Director and Assistant Directors in the Office of Student Life are authorized contracting and signing resources for you and your student organizations. Graduate Assistants will assist you in contract negotiations and conversations.
Please remember that you are not the only RSO on campus that works with agents. Please be kind enough to positively represent your organization and your organization colleagues by having fun while remaining professional within the university's expectations.
To better understand the obligations and commitments between universities and member agencies in the National Association of Campus Activities, please refer to the NACA Statement on Ethics found at www.naca.org.
Agent Do's Agent Don'ts
Contracting Do's Contracting Don'ts
Page last modified July 26, 2012