Accounts Payable

Accounts Payable Office
2015 Zumberge Hall
616-331-8010

Welcome to the Accounts Payable Webpage!
The Accounts Payable department at GVSU processes hundreds of invoices each day.  By following a few simple steps you can help us expedite the payment process.

  • Whenever possible, use your department or individual pcard for smaller purchases that don't require a purchase order or direct bill to GVSU
  • Make sure we have the vendor's current Taxpayer Identification Form (W9, W8 BEN or W8 BEN-E) on file
  • Make sure all invoices are sent directly to payables@gvsu.edu, or if e-mail is not an option, faxed to 616-331-3287 or mailed to GVSU - Accounts Payable, 1 Campus Drive, 2015 Zumberge Hall, Allendale, MI  49401

Accounts Payable Staff

Kathleen Loreth  x18010

Cathie Richter  x13021

Julie DeVecht  x12202

Brian Van Doeselaar  x12287
     Associate Controller

Faculty/Staff

If you are a GVSU faculty or staff member, please see the links below for important information about our purchasing policy, using new vendors, payment process, payment types, OnBase invoice approvals and other helpful information.

Purchasing Policy - Located in Chapter 6, Section J. of the Administrative Manual

Invoice Payment Policy

Check Request Procedures (B&F Procedures Section #308)
     Check Request Process Flow Chart
     Step by Step Instructions 

Current Year Month End & E-Print Availability Dates

OnBase Access & Users Guide

Payment to Human Participants for Research (B&F Procedures Section #305)

Using New Vendors - If the vendor you select is not already in the Banner Finance System, you will need to ask them for their completed Taxpayer Identification Form (W9, W8 BEN or W8 BEN-E.)  If they do not have one, they will need to complete the appropriate blank form listed below and submit it to Accounts Payable at payables@gvsu.edu
Blank W9      W8 BEN Form     W8 BEN-E Form     W8 Form Instructions

Vendors

If you are a vendor submitting an invoice to Grand Valley, please click the link below.  Here you will find valuable information that, when followed, will expedite the payment process.

Vendors: Getting Your Invoice Paid