Business and Finance

University Travel

Travel Office
2015 James H. Zumberge Hall
Kim Suber, Accounting Systems Assistant

Booking University Travel 
GVSU had teamed up with Egencia to provide easy to use on-line booking for your University travel.

Travel Policy & Procedures
The Travel and reimbursement Policy for University faculty and staff is located in the Grand Valley Manual

Forms for Submitting Expense Reimbursement Requests
Utilization of the appropriate forms, current reimbursement rates and obtaining necessary approval signatures will all contribute to a faster reimbursement. 

Travel Advances
Procedures and the request form for Travel Advances are contained in Section 311 of  the Business & Finance Procedures ManualPlease note: a minimum of five (5) business days should be allowed for processing.

Travel & Expense FAQ's

  • Travel & Expense Guidelines provides an "at-a-glance" view of current mileage and per diem rates, some general guidelines and a mileage chart with distances to most of our campus locations and other common Michigan destinations.

  • Taxable Meals: If you are unsure about whether or not a meal meets the criteria for reimbursement and/or if it will be considered taxable by the IRS, you might find this document helpful. 

  • Business Purpose: This document is designed to help you determine whether or not an expense qualifies for tax-free reimbursement and how to document the expense on your reimbursement requests.

  • Notes on Expense Types is a very helpful "at-a-glance" guide to the types of expenses you can submit for reimbursement, and whether or not a receipt is required.


Page last modified January 5, 2015