Procurement Services

Purchasing Card Program

Introduction
The purchasing card program provides a Mastercard credit card to faculty and staff to make small dollar purchases. All charges are billed directly to the University. The card is for business use only and has merchant and spending controls. FAQs. To apply for a card, complete a Purchasing Card application, obtain your dean or appointing officer approval, and forward the application to Procurement Services. Your card will be ordered and you will be scheduled to attend a training session, sign a Cardholder Agreement, and then receive your card. For more information, contact Kip Smalligan at 616/331-3211 or Aaron Caccamo 616/331-3436.


FAQs for Transition to Fifth-Third Bank


Customer Service Phone Numbers
Fifth Third Bank: 800-488-6773
Mastercard:  800-MC-ASSIST
Mastercard Toll Free Contact Phone Numbers in Foreign Countries
 


Training (Policies & Procedures)
Cardholders needing training will be contacted to schedule a time. Trainings last an hour and are held in Allendale and Pew Campus. 


Smart Data User Guides
Smart Data is the online management and reporting tool which allows you to view and FOAP rellocate transactions, view and print statements.  FAQs for Smart Data 

Cardholder User Guide (access to view only one card)  Updated 04-11-14

Account Group Manager User Guide (can view multiple cards or another's card activity) Updated 04-16-14

Account Group Manager Password Reset (please request from Kip Smalligan or Aaron Caccamo)


Smart Data Training Videos
Transaction Summary Advanced Search
Reallocating Split FOAPs
Cardholder: Reallocating FOAPs
Account Group Manager: Home Page
Account Group Manager: Running & Scheduling Statements & Reports


Forms
Purchasing Card Application
Self-Audit Report Form
Sign In/Out Sheet
Dispute Resolution Form 
Purchasing Card Maintenance

Page last modified April 17, 2014