The Affiliate Faculty Support Fund is designed to support affiliate faculty engaged in programs of research, scholarly, and/or creative activity. Projects should display potential for having a significant impact on one’s field or chart a new trajectory in one’s scholarly, creative or artistic development.

AWARD
Awards of up to a maximum funding of $3,000 are available for student help, supplies, necessary travel for data collection, travel to conferences for non-dissemination activities that are part of a scholarly or creative practice, and other costs of projects (faculty salaries and dissemination costs are excluded). The duration of the grant is up to two years (no extensions allowed unless there are extenuating circumstances). Only one proposal per review cycle, and faculty must have closed previous CSCE grants before funds may be distributed.

ELIGIBILITY
Affiiate faculty members.

DEADLINES
There are three submission cycles per year with deadlines at the close of business (5:00 p.m.) on October 1st, February 1st, and March 15th of each year. If the deadline day falls on a weekend, then the deadline is moved to 5:00 p.m. on the next business day.

• Grants awarded in October will run for two years - November 1 through October 31 of the second year.
• Grants awarded in February will run for two years - March 1 through February 28 of the second year.
• Grants awarded in March will run for two years - April 15 through April 14 of the second year.

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REVIEW PROCESS
Affiliate Faculty Support Fund proposals are awarded by a competitive review process. Proposals are reviewed by a committee composed of faculty from several disciplines, and therefore MUST be written to be understood by members of these multi-disciplinary review committees, i.e., an educated lay audience, rather than by narrow specialists in your field.                                                       

Criteria used in evaluating proposals include: project justification, significance of project, appropriateness of project design and methods, qualifications of the applicant for implementing the project, probability of achieving project objectives, and appropriateness of the schedule for project activities, if applicable. All of these criteria must be judged in terms of the likelihood that the project will result in recognition for the faculty member, faculty member's department, and the University.

Resources

Proposal Guidelines

Letter of Support Template

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Terms & Conditions

FINAL REPORT
A final report is due upon the conclusion of your project. It should include your goals, how you did or did not meet those goals, how the process went, and any dissemination plans.

Budget Information

Each grant recipient is allocated a budget for their project. This budget is determined by the application process and varies depending on the needs of the research or creative project. Grantees are responsible for monitoring their budget and initiating any payments/reimbursements. We do not order supplies, make travel arrangements, etc.

You may (1) use the CSCE worktags in Workday when creating your requisitions, (2) use the CSCE worktags in Workday when initiating a reimbursement expense report, or (3) work with your Department Coordinator to initiate a department transfer request (a.k.a. Budget Amendment for Organization) through Workday. GVSU's Workday system should allow faculty to make purchases via department Expense Cards, etc., so that the faculty do not need to have out-of-pocket expenses. We will then reimburse the faculty mentor's department from the project's budget.

USING CSCE WORKTAGS IN WORKDAY
Your project may require that a lab order supplies, your department purchase equipment, the grantee have out-of-pocket expenses reimbursed, etc. You will need to process your expenses through Workday and send to the CSCE Worktag. Go to Workday Job Aids & Demo Videos - Finance and follow the appropriate Job Aids. Please use the following Worktag/FDM information: 

• FUND: FD100
• COST CENTER: CC0195
• PROGRAM: P22200
• DESIGNATION: DS0297

Please use the "DESCRIPTION" or "MEMO" field to include the faculty member's first and last name, the specific grant, and the grant year. Use the following formatting example: Bruce Wayne CSCE Affiliate Faculty Support Fund 2024-2025 (Round 1)

The awarded faculty's department may also submit a Budget Amendment for Organization in Workday to have your grant funds returned to the department. See the Job Aid for the Budget Amendment for Organization process. Have your department coordinator attach copies of the award notification, processed receipts (i.e. invoices, department purchases, etc.) to the Budget Amendment. Per GVSU policy, any services performed (editing, page publication, transcription, etc.) MUST be paid directly by a GVSU department via an invoice or purchased using your department p-card. Purchase of services using personal credit cards will not be reimbursed.

PLEASE NOTE ALL GVSU PURCHASING POLICIES AND PROCEDURES MUST BE FOLLOWED, INCLUDING:

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