UAS / ECS Chair and Vice-Chair Responsibilities

Agreed to by the Office of the Provost and Faculty Governance leadership, March 2019.

UAS/ECS Chair Responsibilities

Ongoing

• Chairing ECS and UAS meetings
• Create ECS agendas
• Create UAS agendas in consultation with ECS
• Work with Senate Assistant/Vice Chair completing meeting minutes
• Attend monthly meetings with Provost, Senate Vice Chair, and additional member Provost Office to discuss Senate recommendations, memos, upcoming ECS/UAS calendar, additions/modifications in Faculty Handbook, ask questions and get updates from the Provost office*
• Member of University Personnel Review Committee (UPRC)
• Respond to curriculum and program development questions (with Chair of UCC and chairs of FSBC, UCC, GEC, and GC)
• Convene and chair New Programs/Academic Units Council as needed (or delegate UAS Vice Chair to attend) and report out actions in the online system and by Memo to ECS members and other interested parties
• Attend Board of Trustees meetings*
• Member University Strategic Positioning Committee
• Act as liaison to six standing committees (Senate Vice Chair serves as liaison for the other six) and attend a minimum of one meeting of these committees each fall and winter semester
• Meet with the Chair of Student Senate once per month during the academic year
• Communicate to faculty members via UAS Chair email on UAS business as needed, including response to queries on faculty matters*
• Respond to queries on faculty personnel process (in coordination with Provost Office representative and university counsel)
• Serve on Health Care Benefits Committee (or delegate FSBC Chair/UAS Vice Chair to attend)*
• Review proposed revisions to College/University Libraries Bylaws to determine if in compliance with Faculty Handbook and place proposed revisions on ECS agenda where necessary*

* indicates ongoing responsibilities during the spring/summer term

Spring/Summer Term

• Plan ECS retreat(s) (May and August)
• Meet with Senate Vice Chair and standing committee chairs to work on drafts of standing committee charges
• Review and approve Faculty Handbook changes capturing revisions prior academic year
• Work with Senate Assistant to create schedule and reserve rooms for:
  • ECS/UAS meetings over academic year
  • Monthly meeting dates for Standing Committee Chairs a, ECS Chair and Provost for new Program/Academic Unit prospecti /proposals and post to Web site as part of faculty governance schedules/information
• Meet with Senate Vice Chair and the Deans as requested to discuss areas of faculty collaboration
• Respond to any faculty governance issues that arise over the summer months

Fall Term

• Convocation address
• Participate in commencement ceremonies as Marshall
• Plan ECS Winter Retreat, if held
• New Faculty Orientation presentation on faculty governance
• Participate in unit head and tenure track personnel training sessions
• Place on agenda first meeting UAS decision whether to ratify use of By Laws/Use of Robert’s Rules to conduct meetings for the academic year
• Attend first Student Senate meeting
• Ensure receipt of reports from College Personnel Committees regarding College/Library vote as to Dean’s presence at College/Library Personnel Committee meetings on personnel decisions

Winter Term

• Ensure receipt of end of year reports on academic year’s personnel actions from CPC Chairs (BOT 4.2.8) and review
• Obtain and review annual standing committee chair reports 
• Prepare and submit Annual ECS/UAS Report (newsletter) to faculty members
• Report ECS/UAS accomplishments for the academic year at April Board of Trustees meeting
• Participate as Marshall in commencement ceremonies
• Support leadership transitions for Chair/Vice Chair
• Participate as Marshall in Faculty Awards Convocation
• Oversee ECS/UAS election process with support of the Senate Assistant
• Adjust UAS Senate representation for added faculty position (Senate Assistant prepares)
• Provide input into Senate Assistant’s Annual Evaluation

UAS/ECS Vice-Chair responsibilities

Ongoing

• Meet every week with the Senate Chair to discuss agenda items and all Senate business that needs Senate leadership guidance
  • Review UAS agendas with Senate Chair in consultation with ECS
• Convene and chair New Programs/Academic Units Council as the Senate Chair designee coordinate four NPC meetings per semester (and write a memo summarizing the decision of the voting members of the NPC and send the memo to the Chair)
• Act as liaison to six standing committees (Senate Chair serves as liaison for the other six) and attend a minimum of one meeting of these committees each fall and winter semester
• Attend monthly meetings with Provost, Senate Chair, and additional member Provost Office to discuss Senate recommendations, memos, upcoming ECS/UAS calendar, additions/modifications in Faculty Handbook, ask questions and get updates from the Provost office*
• Work with Senate Assistant/Chair completing meeting minutes
• Serve on Health Care Benefits Committee (as Senate Chair designee)*
• Serve as needed by the Senate Chair*
• Serve as Mace Bearer at Commencements and Convocations
• Work with Office of the Provost to manage the charges to standing committees in the SHORE system*
• Serve as member of the Public Safety Liaison Committee (PSLC)*

*indicates ongoing responsibilities during the spring/summer term

Spring/Summer Term

• Plan ECS retreat(s) (May and August) with Senate Chair
• Meet with Senate Chair and standing committee chairs to work on drafts of standing committee charges
• Provide new standing committee chairs with SHORE system training
• Meet with Senate Chair and the Deans as requested to discuss areas of faculty collaboration
• Respond to any faculty governance issues that arise over the summer months in consultation with Senate Chair

Fall Term

• Work with Senate Assistant/Chair to enter charges in the online management system (SHORE)
• Serve as Mace Bearer at Convocation      
• Participate in commencement ceremonies as Mace Bearer
• Plan ECS Winter Retreat in consultation with the Senate Chair, if held

Winter Term

• Participate as Mace Bearer in commencement ceremonies
• Support leadership transitions for Chair/Vice Chair
• Provide input into Senate Assistant’s Annual Evaluation