TSAR Meeting Minutes
TSAR Committee Mintues 2022/23
LAAN TSAR Committee Meeting Notes– 2/15/2023
(Zoom)
Present: Emily, Tom, Denise, Elizabeth, Paulie, Alyssa,
Melanie and Michelle
-
Transfer Welcome Event Winter 2023
- Debrief
- In person had a few more students than virtual
- Virtual really small, students didn’t seem as engaged
- Should we have one in fall and winter and just invite the
most recent transfers?
- Structure almost like a mini-transitions day
- Pick the dates before TSARs start so advising centers can advertise at TSARs
- Approximately 20 students total between the two events
- Survey
- Emily will look at the past survey and recreate for this
year
- Ask for feedback, ways to advertise, if they could do one in each semester
- Emily will send questions to the search committee before sending out to staff participants
- Emily will look at the past survey and recreate for this
year
- Debrief
-
TSAR Registration Dates in Slate
- No issues, most offices have at least some of their dates posted
- LAAN TSAR site updated
- Next Project
- Transfer guides
- Some offices do these more heavily than others
- Preferably updated by fall
- Admissions possibly working to make a more formal plan for these and due dates
- Pre and Post TSAR common documents
- Creating “check in” and “check out” documents
- Should we mimic the FYAR system for a check out
process?
- evaluate the FYAR check out form to see what would be needed for transfers
- Do we use this form or start from scratch?
- Likely wouldn’t need as much information since students are typically working with an advisor in their major for TSAR
- Want to make sure transfer students still have something to take home with them
- Should have each of us look at what our office does
for the pre-TSAR documents/prep work
- Need to know what kinds of things each center needs on these documents
- Everyone please look at what your office uses/needs
for post TSAR before our next meeting
- Emily will check in with Brooks, Seidman, PCEC, Adult and Continuing ED (Kate and Jackie) on post TSAR documents
- Should we mimic the FYAR system for a check out
process?
- Creating “check in” and “check out” documents
- Transfer guides
- Other business
- Committee charge
- Originally put together to streamline TSAR process
- Evolved into more of a transfer support and communication committee
- SEMP charged with transfer recruiting and retention
- Committee charge
2022/2023 Project List
- TSAR Survey (for fall TSAR)…DONE
- TSAR Registration Form updates for Slate…DONE
- Winter 2023 TSAR Welcome event…DONE
- TSAR Electronic Checkout….in progress
- TSAR Pre-Checklist (common doc?)
- GVSU Transfer Guides: Review of updating process across centers
Upcoming Meeting Schedule (Zoom)
March 1, 3-4pm
April 5, 3-4pm
April 19, 3-4pm
LAAN TSAR Committee Meeting Notes– 1/18/2023
(Zoom)
Present: Emily, Tom, Denise, Elizabeth, Paulie, Shawn,
Alyssa, Melanie and Michelle
-
Introduce New CECI Advisor
- Melanie Rabine-Johnson, Advising Resources & Retention Specialist
-
Transfer Welcome Event
- Updates
- Powerpoints are updated
- Room and snacks reserved for in person session
- Asking committee to arrive 30-60 minutes early, if possible
- Emily, Michelle, and Denise will triage the main zoom room for virtual session
- Email invite has gone out to students
- Emily will send out a reminder on Monday using Mike’s list
- Emily will send out a final reminder on Thursday morning about the virtual session
- Reminder emails have been sent to staff attending
- Emily will work on a survey for both students and staff
- Updates
2022/2023 Project List
- TSAR Survey (for fall TSAR)…DONE
- TSAR Registration Form updates for Slate…DONE
- Winter 2023 TSAR Welcome event…in progress
- Pre & Post TSAR Checklist (common documents)
- GVSU Transfer Guides: Review of updating process across centers
Upcoming Meeting Schedule (Zoom)
February 1, 4-5pm
February 15, 3-4pm
March 1, 3-4pm
April 5, 3-4pm
April 19, 3-4pm
LAAN TSAR Committee Meeting Agenda – 1/5/2023
(Zoom)
Present: Emily, Tom, Denise, Elizabeth, Paulie, Shawn,
Alyssa, and Michelle
-
Updates from Admissions (Mike E)
- Mike is on an orientation committee which reviews TSAR and FYAR
- Slate:
- Everyone will have access
- Certain advisors/PSS will have more access/permissions
to load dates
- Mike will contact directors to get these names
- Certain advisors/PSS will have more access/permissions
to load dates
- March dates will still likely be released in early February
- New hire working with transfer processes
- Training
- Mainly for those with additional access/permissions
- Hoping to have 2-3 training sessions in January
- Mike will send these out in the next few days
- Everyone will have access
- FYAR schedule/planning:
- Moving to a 30 FYAR date schedule for summer
- 4 days a week Monday-Thursday or Tuesday-Friday (snake draft style setting up the weeks to give breaks)
- Holding two July and two August days (keeping private for late admits) for an as-needed basis
- Approximately 180 students per day
- Goal is to scale back some of the advising during the day and bring in more orientation information/activities
- Pre-modules
- Students will complete prior to their session
- Will cover information usually covered in the small group portion
- Approximately 2.5 hours in the morning for
advising/orientation
- Advisors there in the morning
- Likely only a few advisors needed in the afternoon for
answering questions
- Hopefully this will free up some afternoon time for TSARs
- Possibly using Henry Hall instead of Manitou
- Students will meet up with supporters and have lunch together
- Sessions for students and supporters in the afternoon
- Hoping to have some sessions for specific populations (first gen?)
- End afternoon with a celebratory event
- Other departments available at the end
- Dates are set
- May and June
- All in person
- Admissions goal of 5,000 incoming freshmen class
- Transitions will be very different, no longer called Transitions
- Post-orientation modules
-
Transfer Welcome Event Winter 2023
- Updates
- Mike will get us a list of students admitted since winter
2022
- List will include name, preferred email, GV email
- Will get list to us by January 17
- Budget
- Approximately $500 from LAAN to use for food and/or bookstore giveaways
- Should be able to use catering for snacks/beverages at
the cost of approximately $140
- Emily will check with Brian on how to pay for this since LAAN is paying
- Departmental representatives
- Have only gotten reps from 5 departments so far
- Emily will send a reminder to departments asking for reps
- Emily will send reminders to reps attending with more details (including asking to bring tablecloths/swag for in person session) as sessions get closer
- Have only gotten reps from 5 departments so far
- Mike will get us a list of students admitted since winter
2022
- Updates
Upcoming Meeting Schedule (Zoom)
January 18,3-4:30pm
February 1, 4-5pm
February
15, 3-4pm
March 1, 3-4pm
April 5, 3-4pm
April 19, 3-4pm
LAAN TSAR Committee Meeting Notes…12/14/22
Present: Emily, Tom, Denise, Elizabeth, Paulie, Shawn, Alyssa,
and Michelle
-
Transfer Welcome Event Winter 2023
- Emily...updates
-
- Shawn created Save-the-Date which will go out 12/15/22 to departments
- Minimal budget approved…spend less
- Each advising center bring swag to in-person event if possible
- Look into food waiver for KC room
-
- Emily...updates
-
TSAR Registration Updates
-
- Slate Transfer student list approved…available in January
- Emily & Michelle viewed Slate Reg Form demo, training coming in late January and up live by early February
-
- Scheduled next meeting dates through April 19th.
Upcoming Meeting Schedule (Zoom)
January 5th from 9am – 10am
January
18th from 3pm to 4:30pm
February 1st - 4pm
to 5pm
February 15th – 3pm to 4pm
March
1st – 3pm to 4pm
April 5th – 3pm to 4pm
April 19th 3pm to 4pm
LAAN TSAR Committee Meeting Notes…11/30/22
Present: Emily, Tom, Denise, Elizabeth, Paulie, and Michelle
-
Transfer Welcome Event Winter 2023
- Emily...updates
- Emily will connect with welcome event committee this week
- Emily, Denise, Shawn & Alyssa
- January 25th 4-5pm (in person) & January 26th 6-7pm (virtual)
- Emily submitted $500 budget request to LAAN Executive Committee
- Michelle to follow up on Slate to advertise
- Include students admitted since last TSAR event
- Maybe invite students admitted for spring/summer and fall 2023, as well
- Shawn will bring this to SEMP for feedback
- Emily will connect with welcome event committee this week
- Emily...updates
-
TSAR Admissions Email Communication templates (need by 11/30/22)
-
- Final Edits and sending off to Admissions today
-
Upcoming Meeting Schedule (Zoom)
December 14th from 4pm – 5pm
January
5th from 9am – 10am
January 18th from 3pm to 4:30pm
LAAN TSAR Committee Meeting Notes…11/16/22
Present: Emily, Shawn, Tom, Denise, Elizabeth, Paulie, and Michelle
-
Transfer Welcome Event Winter 2023
- Emily...updates
- One in person, one virtual session
- Maybe move 7-8pm virtual session to 6-7
- Emily will check on our budget
- Michelle suggested using Slate to advertise
- Include students admitted since last TSAR event
- Maybe invite students admitted for spring/summer and
fall 2023, as well
- Include/invite Mike E and admissions on this
- Shawn will bring this to SEMP for their feedback, too
- Maybe make it a combination of scripted and open house
style
- Have departments present for 5-10 minutes each, then
the last 30 minutes of event be more open
- Students can go talk to advising centers or other departments in more detail
- Advertise as very “come and go” so students know they don’t have to be there right at the start
- Have LAAN TSAR Committee members directing students
- Have departments present for 5-10 minutes each, then
the last 30 minutes of event be more open
- Emily will connect with welcome event committee to get the process started
- Emily...updates
-
TSAR Admissions Email Communication templates (need by 11/30/22)
- Confirmation email of TSAR appointment
- Will go out to the email in the registration form
immediately after making appointment
- Will be automated
- Will go out to the email in the registration form
immediately after making appointment
- Reminder (when should this be sent 2, 4, 6 hours before?)
- 48 hours in advance
- Text reminder – 1 hour before
- Will be universal
- Include date, time, location
- TSAR Registration site
- In Slate
- Slate will pull students’ information
- Institution, contact
- Site does break out different areas of majors
- IE: if a student selects PT, the common PT majors will show up; teaching will be marked separately
- Advising Centers will be able to input their own dates
- MTA question is prompted only if student has coursework from a Michigan institution
- Current institution/courses not automatically on the
registration form
- Michelle is working with Jared (who develops Slate for us) to add that
- Unsure how to capture if a student has coursework from an institution, but it’s not in Slate yet
- Michelle will check:
- If we can change a session from in person to virtual or vice versa
- Cut off time for registering for a TSAR
- 72 hours prior
- If students’ personal emails will be used for the automated emails
- How many characters allowed in the text reminder
- Michelle will send us the current templates and ask for feedback from the committee by the end of the week
- Confirmation email of TSAR appointment
Upcoming Meeting Schedule (Zoom)
November 30th @ 3pm
December: TBD
LAAN TSAR Committee Meeting notes– 10/31/22
(Zoom)
Present: Elizabeth Clark, Emily Davis, Denise Gross, Tom Fellows,
Alyssa Myers
Absent: Shawn Jenkins, Michelle Johnson, Paulie Robinson-Stevens
-
Transfer Welcome Event Winter 2023
- In person or zoom
- Last January these were via zoom-do we do that again?
- Possibly one via zoom, one in person
- Last January these were via zoom-do we do that again?
- Number of welcome event sessions
- We hosted two over two days in January
- Agreed to host two events again in 2023
- We hosted two over two days in January
- Days/times
- January 25 5-6pm, January 26 12-1pm (in 2022)
- 7pm over zoom, in person 4-5pm
-
Jan 25-in person 4-5pm, Kirkhof
- Pere Marquette available
- 2263 open
-
Talked about Allendale/Downtown campus
- Decided on Allendale as downtown colleges have students doing prerequisites in Allendale and more things are in Allendale
- Jan 26-zoom, 7-8pm
- January 25 5-6pm, January 26 12-1pm (in 2022)
- Format
-
VIRTUAL SESSION:
-
Breakout rooms with different departments represented
- Advising Centers, Financial Aid, Career Center, Counseling Center, Veteran Affairs, Student Life, Tutoring Center
-
Breakout rooms with different departments represented
-
IN PERSON SESSION:
-
Resource fair style
- Tablecloths for tables?
- Advising Centers, Financial Aid, Career Center, Counseling Center, Veteran Affairs, Student Life, Tutoring Center
-
Resource fair style
-
VIRTUAL SESSION:
-
Budget
- Can we purchase some snacks and GV swag?
- Ask departments to bring dept swag
- In person or zoom
-
Other Business
- CECI hosting transfer meetings for their students
- All TSARs are virtual
- Having 4 sessions (prior to the semester starting) where students can come to get their ID, a downtown campus tour, and meet their advisor in person
- Post TSAR survey
- If advising center sends out survey, students will get it from Admissions, as well, correct?
- TSAR survey-starting already, correct?
- Emily volunteering as assistant chair for LAAN TSAR committee
- CECI hosting transfer meetings for their students
Upcoming Meeting Schedule (Zoom)
November 16th @ 9am
November 30th @
3pm
December: TBD
LAAN TSAR Meeting Notes…10/19/22
Present: Emily, Shawn, Tom, Denise, Elizabeth, Alyssa, Paulie,
and Michelle
- Welcomed Paulie back to the group
- TSAR Survey
- MJ will distribute Qualtrics results to advising directors for fall 2022
- March 2023 survey will be automated in Slate
- Still working out when/how survey will be released by Slate and result distribution logistics
- TSAR Registration form
- Reviewed comments/suggestions
- MJ will generate updated list of changes/edits/requests and will review at 11/16 meeting
- Due to Admissions by end of November
- October 31st meeting
- MJ out so Emily will be leading meeting
- Work out event logistics
- Emily to provide meeting notes to MJ to include w/ 11/16 agenda
2022/2023 Project List
- TSAR Survey (for fall TSAR)
- TSAR Registration Form updates for Slate
- Winter 2023 TSAR Welcome event
- Pre & Post TSAR Checklist (common documents)
- GVSU Transfer Guides: Review of updating process across centers
Future Project Ideas
Admissions website collaboration
Pre-TSAR vs. Post-TSAR
welcome event
Advising center common process/documents
Marketing/Advertising/Videos
Completed Projects…
Upcoming Meeting Schedule (Zoom)
October 31st @ 9am
November 16th @ 9am
November 30th @ 3pm
December: TBD
LAAN TSAR Meeting Notes…10/5/22
Present: Emily, Shawn, Denise, Elizabeth, Alyssa, and
Michelle
- New member: Alyssa Myers Introduction
- TSAR Survey
- Share approved by Suzeanne Benet
- Considered survey feedback from Advising Directors
- What do you still need help with after session?
- Not adding: We have space for students to request follow-up,
- Did you look/use TSAR website before session
- Not adding: too confusing, ,may not know about website
- Would you have attended a “How to Transfer” to GVSU prior
to your TSAR?
- Not adding: this question may be better addressed after the first semester
- Review Cathy (CLAS) comments
- Did your advisor make you feel welcome
- In progress of editing this question to reflect more detail
- How connected/happy about decision to come to GVSU
- Not adding: this is a question for after the first semester
- Did your advisor make you feel welcome
- What do you still need help with after session?
- How many centers are sending our Post TSAR survey
- KCON: LAAN TSAR Post Appt only nothing specific to TSAR, CLAS: Old TSAR Survey, CAS: LAAN Survey, SCB: ?, CECI: ?
- Provided updates from LAAN Executive Committee
- Inquiring about advising support/ direction for first year advising
- They will be updating the overall Advising data on the LAAN website
- Starting a newsletter
- Winter TSAR Welcome Event…we will run for winter 2023
- Emily to lead and will find another member or two to assist in planning
- Same format as last year, need to look over feedback to adjust when we offer
- TSAR Registration form will move to Slate in February
- Provide feedback with suggested edits by our next meeting on 10/19 so I can send to Mike E.
- TSAR Common documents project moved to winter 2023 so we can finish up our projects in progress.
2022/2023 Project List
- TSAR Survey (for fall TSAR)
- TSAR Registration Form updates for Slate
- Winter 2023 TSAR Welcome event
- Pre & Post TSAR Checklist (common documents)
- GVSU Transfer Guides: Review of updating process across centers
Future Project Ideas
Admissions website collaboration
Pre-TSAR vs. Post-TSAR
welcome event
Advising center common process/documents
Marketing/Advertising/Videos
Completed Projects…
Upcoming Meeting Schedule (Zoom)
October 19th @ 9am
October 31st @ 9am
November 16th @ 9am
November 30th @ 3pm
December: TBD
LAAN TSAR Meeting Notes…9/7/22
Present: Emily, Tom, Travis, Shawn, Denise, Erica (GA), and
Michelle
- Travis announced his departure from the LAAN TSAR Committee and GVSU. He will connect w/ Michelle regarding his replacement on this committee.
- Shawn will be absent from our 9/21/22 meeting…Anniversary Trip!
- Reviewed TSAR Survey
- Edits to part-time reason (other) and change attention to service in overall experience
- MJ to have final draft ready by 9/9/22
- MJ to contact Brian Eikenhout for approval/assistance in moving survey forward to Suzeanne B. and Admissions
- Reviewed LAAN TSAR website
- Encouraged everyone to review/use website in their October TSAR’s and provide feedback
- Reviewed email templates
- All Centers send out initial email to connect w/ TSAR student, encouraged everyone to include a link to TSAR website.
- Most Centers do not send follow-up email, Michelle encouraged a follow-up email to include a link directly to the “Next Steps” page.
- Starting work on common documents at next meeting
2022/2023 Project List
- TSAR Survey (for fall TSAR)
- Pre & Post TSAR Checklist (common documents)
- GVSU Transfer Guides: Review of updating process across centers w/ Bonnie (2022/2023)
Future Project Ideas
Admissions website collaboration
Pre-TSAR vs. Post-TSAR
welcome event
Advising center common process/documents
Marketing/Advertising/Videos
Completed Projects…
Upcoming Meeting Schedule (Zoom)
September 21st @ 11am
October 5th @ 9am
October 19th @ 9am
October 31st @ 9am
November 16th @ 9am
November 30th @ 3pm
December: TBD
LAAN TSAR Meeting Notes…8/16/22
Present: Emily, Tom, Travis, Denise, Erica (GA), and Michelle
- Reviewed TSAR Survey
- MJ to have final draft ready at next meeting on 9/7
- Set Fall 2022 meeting dates
- Zoom invites sent out by Emily
2022/2023 Project List
- TSAR Survey (for fall TSAR)
- Pre & Post TSAR Checklist (common documents)
- GVSU Transfer Guides: Review of updating process across centers w/ Bonnie (2022/2023)
Future Project Ideas
Admissions website collaboration
Advising center common
process/documents
Marketing/Advertising/Videos
Completed Projects…
Upcoming Meeting Schedule (Zoom)
September 7th @ 9am
September 21st @
11am
October 5th @ 9am
October 19th @
9am
October 31st @ 9am
November 16th @
9am
November 30th @ 3pm
December: TBD
For previous year meeting minutes, please contact us directly at [email protected]