Deadlines - Fall/Academic Year

EXCHANGE

DEADLINE

REQUIREMENT

NOTES

February 1

Exchange program application Due in GVSU portal (ViaTRM)

A completed GVSU study abroad application is required for students to be eligible for the Study Abroad Grant.

Students who do not have a completed application by this deadline will not be considered for the Study Abroad Grant.

February 10

Emergency contact, Releases, and Terms and conditions forms Due on Via for exchange programs

Students must submit each of these froms in the portal before the deadline. 

February - April

Attend one of the required Pre-Departure Orientation sessions.

Students who choose not to attend one of the regularly scheduled required orientations will forfeit eligibility for the study abroad grant and will not receive a refund of the application deposit. 

March 1 

Passport from due on Via for exchange students 

Students must show proof of a valid passport by filling out the passport form in the portal. 

April 1 

-Submit Financial Aid Student Agreement to Padnos International Center.

- Budget form, Health form, Medical Insurance and Orientation forms are also all due on Via by ths date for excanges

You must have a completed Financial Aid Student Agreement and study abroad budget form on file in order to receive your financial aid. If you do not plan to use financial aid you do not have to complete these two items.

Students meeting the requirements can request an exemption from the GVSU health insurance. 

Each of these forms must be submtted in the portal before the deadline. 

July 1

 

 Flight information, self care form, & host program acceptance forms due in Via by this date for Exchanges


Students who do not submit the required documents by the deadline will not receive a refund of the application deposit. Students who are unable to meet this deadline should notify Jamie Pleyte at pleyteja@gvsu.edu 

Late August

Payment deadline:

IS 380 course fee

ALL students will pay the IS 380 course fee.

Prior to completing your program

Study Abroad Course Approval Form (or email from the department confirming course approval)

All students must have their study abroad courses evaluated by the relevant academic department. Students who choose courses that exist on one of the pre-approved course equivalency lists, do not need to secure a new approval for that course. Your courses will not be transferred until we have all of the course approvals on file.

PROVIDER

DEADLINE

REQUIREMENT

NOTES

April 15

Provider  program application Due in GVSU portal (ViaTRM)

A completed GVSU study abroad application is required for students to be eligible for the Study Abroad Grant.

Students who do not have a completed application by this deadline will not be considered for the Study Abroad Grant.

April 20

- Emergency contact
 -Releases

-Terms and conditions
-Passport 
-FA Agreement 

-SA budget
-Orientation 

Forms Due on Via for Provider  programs

Students must show proof of a valid passport by filling out the passport form in the portal. 

 

You must have a completed Financial Aid Student Agreement and study abroad budget form on file in order to receive your financial aid. If you do not plan to use financial aid you do not have to complete these two items.

Students must submit each of these froms in the portal before the deadline. 

February - April

Attend one of the required Pre-Departure Orientation sessions.

Students who choose not to attend one of the regularly scheduled required orientations will forfeit eligibility for the study abroad grant and will not receive a refund of the application deposit. 

May 1 

Health & Medical Insurance forms due in the portal 

Students meeting the requirements can request an exemption from the GVSU health insurance.

July 1

 

Flight information, self care form, & Host program acceptance forms due in Via by this date for provider programs


Students who do not submit the required documents by the deadline will not receive a refund of the application deposit. Students who are unable to meet this deadline should notify Jamie Pleyte at pleyteja@gvsu.edu 

Late August

Payment deadline:

IS 380 course fee

ALL students will pay the IS 380 course fee.

Prior to completing your program

Study Abroad Course Approval Form (or email from the department confirming course approval)

All students must have their study abroad courses evaluated by the relevant academic department. Students who choose courses that exist on one of the pre-approved course equivalency lists, do not need to secure a new approval for that course. Your courses will not be transferred until we have all of the course approvals on file.



Page last modified January 2, 2025