Procurement Services
Purchasing Card Program
Introduction
The purchasing card program provides a Visa credit card to faculty and staff to make timely and efficient acquisitions of small dollar purchases. All charges are billed directly to the University. The card is for business use only and has merchant and spending controls. To apply for a card, complete a Purchasing Card application, obtain your dean or appointing officer approval, and forward the application to Procurement Services. Your card will be ordered and you will be scheduled to attend a training session, sign a Cardholder Agreement, and then receive your card. For more information, contact Kip Smalligan at 616/331-3211 or Aaron Caccamo 616/331-3436.
Training (Policies & Procedures)
Cardholders needing training will be contacted to schedule a time. Trainings last an hour and are held in Allendale and Pew Campus.
Training Summary (updated Sept 2012)
Frequently Asked Questions (updated Oct 18, 2012)
Monthly Billing Period Calendar
Paymentnet User Guide & Training Videos
Paymentnet is the online management & reporting tool for the Purchasing Card. It can be used by faculty and staff to monitor card activity, re-allocate FOPs and account codes, find merchant information, view statements, determine reasons for declines, and analyze spend. Click for the current Paymentnet User Guide (updated Aug 2012) and below videos.
Online Statements
Request Paperless Statements
Reallocating Transactions' FOPs and Account Codes
Forms
Purchasing Card Application
Self-Audit Report Form
Sign In/Out Sheet
Dispute Resolution Form
Purchasing Card Maintenance
Page last modified April 5, 2013
