Accounting Assistant
Job Title: Accounting Assistant
Classification: C3
Department: Accounting Business Office
Updated: January 2019
Job Summary
Maintain accurate accounting records and provide support for the Accounting Office.
Responsibilities
Essential Functions:
- Ability to understand and interpret data off the appropriate accounting system.
- Enters complex data to the appropriate accounting system.
- Reviews and reconciles output of the appropriate accounting system.
- Works with third parties (both on and off campus) to solve system and procedural problems.
- Assists with installation of system enhancements and up-grades.
- Sets system parameters for necessary reports and programs.
- Prepares cash projections for the Assistant VP for Business and Finance.
- Resolves credit card disputes.
- Prepares journal entries.
- Supervises student employees.
- Other related duties as assigned.
Non-Essential Functions:
- Assists with the training of system users.
- Maintains the investment and money transfer log.
- Reconciles the ledgers at month end.
Required Qualifications:
- High school graduate or equivalent.
- Minimum of three years of relevant work experience.
- Demonstrated experience to successfully work under pressure and meet deadlines.
- Demonstrated experience to successfully maintain positive intercultural and interpersonal relationships.
- Demonstrated experience to successfully operate office equipment.
- Demonstrated experience to successfully provide quality customer service.
- Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
- Possess strong verbal and written communication skills.
- Typing and spelling competency.
- Demonstrated experience to successfully to use various computer software applications.
- Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
- Demonstrated experience to successfully perform mathematical calculations with speed and accuracy.
- Excellent grammar and proofreading skills.
Optional:
- Demonstrated experience to successfully perform mathematical calculations with speed and accuracy.
Preferred Qualifications:
- Some college course work.
- Experience in higher education.
- Supervisory experience.
- Experience with accounting software applications.
- Accounting experience.
Supervision Received:
Receives general instruction from a designated supervisor, but is generally expected to work independently.
Supervision Exercised:
Hire, train, supervise, schedule and coordinate the work of student employees and may act as lead worker to other PSS staff members within the department/unit/division.
Physical Demands:
- To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.