Center for Adult and Continuing Studies Assistant
Job Title: Center for Adult and Continuing Studies Assistant
Classification: C4
Department: Center for Adult and Continuing Studies
Updated: March 2019
Job Summary
Assistant to the Director of the Northern MI programs, as it relates to the support of the objectives for the Center for Adult and Continuing Studies.
Essential Functions
- Provides organization and coordination in collaboration with the Director of overall operations and procedures of the Grand Valley State University Traverse City Regional location.
- Manages facilities in collaboration with the University Center staff.
- Budget management and oversight.
- Provides faculty support.
- Disseminates information that may require explanation of established university or department policies and procedures.
- Acts with a high degree of independence as liaison with various campus office including but not limited to Records, Accounting, Student Accounts, Human Resources, and Security and Operations.
- Conducts, on a recurring basis, self-initiated or Director initiated projects.
- Plan and execute events in collaboration with Director.
- Supervise student employees.
- Other duties as assigned.
Non-Essential Functions
Not Applicable
Required Qualifications
- High school graduate or equivalent.
- Minimum of four years of relevant work experience.
- Demonstrated administrative and organizational skills.
- Experience with various computer software applications such as Microsoft Office and/or equivalent.
- Data entry experience.
- Typing and spelling competency with grammar and proofreading skills.
- Possess strong verbal and written communication skills.
- Demonstrated experience to successfully provide quality customer service.
- Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
- Demonstrated experience to successfully coordinate large projects.
- Demonstrated experience to successfully handle multiple demands efficiently.
- Demonstrated experience to successfully organize and prioritize workload.
- Demonstrated experience to successfully navigate challenging situations in the workplace, while using good judgement.
- Demonstrated experience to successfully work under pressure and meet deadlines.
- Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
- Ability to successfully maintain positive intercultural and interpersonal relationships.
Preferred Qualifications
- Bachelor’s degree.
- Seven years or more of higher education experience.
- Supervisory experience.
- Banner experience.
Supervision Received
Receives minimal supervision from a designated supervisor. Much of the work is self-initiated. Person is expected to function with considerable independence and apply appropriate policies and procedures within the assigned area of responsibility.
Supervision Exercised
Hire, train, schedule and coordinate the work of student employees and may act as lead worker to PSS staff members within the department/unit/division.
Physical Demands
- To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.