Criminal Justice Assistant
Job Title: Criminal Justice Assistant
Classification: C4
Department: School of Criminal Justice
Updated: March 2019
Job Summary
This position provides administrative support to the Director of School of Criminal Justice and the Director of the Police Academy, performing office functions which substantially contribute to the unit’s objectives.
Essential Functions
- Provide administrative support to Department Director including scheduling courses, maintaining calendars, faculty renewal process and track individual faculty allocations.
- Provide information to students, visitors and outside agencies which may require substantial knowledge and interpretation of University and MCOLES policies.
- Liaison to external agencies coordinating arrangements for meetings, conferences and workshops.
- Review and reconcile department budget reports and monitor available dollars for several accounts; process travel vouchers and purchase requisitions and paperwork for faculty Research and Development grants.
- Assist with faculty staff searches by processing paperwork, setting up itineraries, making travel arrangements and hotel accommodations/processing I-9’s and other various university forms.
- Maintain database systems for SCJ and Police Academy.
- Edit and revise catalog, brochures, and materials for publication.
- Responsible for hiring, training, supervising, and scheduling student employees.
- Provide training to new AP’s, adjuncts, and faculty.
- Assist the Police Academy Director by maintaining student and instructor files; coordinate interviews and meetings, purchase materials for the Police Academy’s (i.e., books, ammunition, weapons, and all equipment), coordinate academy instructor needs (i.e., copying, classroom needs, equipment).
- Input data of a confidential nature on the MCOLES Information and Tracking Network (MITN) for academy students and over 50 instructors.
- Record minutes for Unit meetings and Police Academy Advisory Board meetings.
- Organize luncheons, trainings, and meetings for advisory boards.
- Coordinate details for Police Academy graduation ceremonies.
- Perform Notary Public Services.
- Track expenses for outside agency events and prepare billing statements for multiple income lines.
- Process paperwork for department student scholarships.
- Serve on interview panel for Police Academy.
- Create and maintain database systems for SCJ and related activities.
- This position may also perform duties characteristic of lower level clerical office classifications on a limited basis.
- Occasional travel.
- Other related duties as assigned.
Non-Essential Functions
Not Applicable
Required Qualifications
- High school graduate or equivalent.
- Minimum of four years of relevant work experience.
- Demonstrated administrative and organizational skills.
- Experience with various computer software applications such as Microsoft Office and/or equivalent.
- Data entry experience.
- Typing and spelling competency with grammar and proofreading skills.
- Possess strong verbal and written communication skills.
- Demonstrated experience to successfully provide quality customer service.
- Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
- Demonstrated experience to successfully coordinate large projects.
- Demonstrated experience to successfully handle multiple demands efficiently.
- Demonstrated experience to successfully organize and prioritize workload.
- Demonstrated experience to successfully navigate challenging situations in the workplace, while using good judgement.
- Demonstrated experience to successfully work under pressure and meet deadlines.
- Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
- Ability to successfully maintain positive intercultural and interpersonal relationships.
Preferred Qualifications
- Bachelor’s degree
- Higher education experience
- Supervisory experience
Supervision Received
Receives minimal supervision from a designated supervisor. Much of the work is self-initiated. Person is expected to function with considerable independence and apply appropriate policies and procedures within the assigned area of responsibility.
Supervision Exercised
Hire, train, schedule and coordinate the work of student employees and may act as lead worker to PSS staff members within the department/unit/division.
Physical Demands
- To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.