Job Title: Inventory Control Coordinator
Classification: C3
Department: Facilities Services
Updated: February 2020

Job Summary

Responsible for Facilities Services supplies, inventory and warehouse(s) functions; coordinates Facilities Services purchases.

Essential Functions:

• Receives and processes order slips, inventory sheets, purchase orders, and similar materials according to departmental procedures.
• Maintains appropriate stock levels and initiates the ordering process.
• Verifies materials received against placed orders, reconciles discrepancies, traces materials or equipment en route and verifies delivery dates, initiates damage claims.
• Codes materials with item numbers and pricing information.
• Maintains records (computerized and paper) as required for inventory control; prepares standard and requested reports; provides analysis of data.
• Issues tools, equipment, and supplies according to procedures; delivers such materials to work sites as necessary. May deliver materials to other storage locations on/off campus.
• Fill order sheets for distribution to Facilities Services staff on campus.
• Unloads and assists in unloading delivery vehicles in cooperation with the Material and Mail Handles stock intended for storage in stores, warehouse(s), tool crib areas.
• Assists Facilities Services supervisors with procuring emergency supplies.
• Monitors and reports on use of Supply Room card access system.
• Responsible for the orderliness and cleanliness of the supply, warehouse(s), tool crib areas.
• Supervise student employees.
• Other related duties as assigned.

Non-Essential Functions:

• Orders and issues Facilities Services employees’ uniforms.
• Maintains, controls, and tags campus surplus items in store for redistribution and/or sale.
• Recommends action to be taken based on analysis of information and university/department policies and procedures.
• Coordinates Facilities Services purchases complying with the university’s purchasing policies and procedures and departmental guidelines.

Required Qualifications:

• High school graduate or equivalent.
• Minimum of three years of relevant work experience.
• Experience with various computer software applications such as Microsoft Office and/or equivalent.
• Demonstrated experience to successfully operate office equipment.
• Data entry experience.
• Typing and spelling competency with grammar and proofreading skills.
• Possess strong verbal and written communication skills.
• Demonstrated experience to successfully provide quality customer service.
• Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
• Ability to work under pressure and meet deadlines.
• Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
• Ability to successfully maintain positive intercultural and interpersonal relationships.

Preferred Qualifications:

• Warehouse experience with shipping and receiving.
• Demonstrated experience to successfully perform mathematical calculations with speed and accuracy.
• Demonstrated experience to successfully operate a Hi-Lo forklift and similar equipment.
• Physical condition adequate for the performance of the duties (bending, lifting, climbing, moving heavy objects etc.).

Supervision Received:

Receives general instruction from a designated supervisor but is generally expected to work independently.

Supervision Exercised:

Hire, train, supervise, schedule and coordinate the work of student employees and may act as lead worker to other PSS staff members within the department/unit/division. 

Physical Demands:

• To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

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