Regional Math and Science Assistant
Job Title: Regional Math and Science Assistant
Classification: C4
Department: Regional Math and Science Center
Updated: January 2019
Job Summary
Provide administrative and clerical support to the director and staff of the Regional Math & Science Center, performing office functions which substantially contribute to the unit’s objectives.
Responsibilities
Essential Functions:
- Perform administrative work of a confidential nature, act with a high degree of independence and as a liaison for the director and staff of the RMSC.
- Receives information and requests from diverse publics, both internal and external to the University and determines the appropriate way to handle so it meets center standards.
- Apply intermediate knowledge of software systems including word processing, database, web-program and desktop publishing programs to create, compile, prepare and edit correspondence, publicity, reports and materials for publications, and distribution to campus and community.
- Responsible for the collection and reporting of data to the Michigan Department of Education (MDE).
- Responsible for the creation and mailing of brochures.
- Manage large projects as needed.
- Maintain center website.
- Play a key role in the planning and implementation of the annual regional Michigan Science Olympiad (MSO) tournament.
- Creates the contract letters for the center, both internal and external.
- Provides support for the academic and administrative coordinator with the Integrated Science Program. This includes assisting with course scheduling and faculty evaluations.
- Create and maintain various databases to track department/grant budget budgets, conference registrations.
- Responsible for the MDE data forms each year and ensures one is completed for every event and entered into the database supplied by SAMPI.
- In coordination with director, determine fiscal year budgets and monitor them throughout the year.
- Audit over thirty funds, of which almost half are grant and grant match funds (state, federal and corporate sponsors) and correct any discrepancies.
- Assists the director with compilation of data for the annual grant application and submission.
- Assists the director with both the year end close of all funds and the closing of grant funds.
- Responsible for assisting with the set-up of electronic equipment and obtaining passwords and permissions for guest presenters and workshop participants.
- Supervise student workers and graduate assistants and act as a lead worker for other PSS in the department.
Non-Essential Functions:
- None
Required Qualifications:
- High school graduate or equivalent.
- Minimum of four years of relevant work experience.
- Demonstrated administrative and organizational skills.
- Demonstrated experience to successfully work under pressure and meet deadlines.
- Demonstrated experience to successfully maintain positive interpersonal relationships.
- Typing and spelling competency.
- Demonstrated experience to successfully provide quality customer service.
- Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
- Possess strong verbal and written communication skills.
- Demonstrated experience to successfully use a variety of computer software applications.
- Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
- Demonstrated experience to successfully coordinate large projects.
- Demonstrated experience to successfully handle multiple demands efficiently.
- Demonstrated experience to successfully organize and prioritize workload.
- Demonstrated experience to successfully handle differing situations and problems in the work routine by exercising judgment.
Preferred Qualifications:
- Some college course work.
- Higher education experience.
- Supervisory experience.
Supervision Received:
Receives minimal supervision from a designated supervisor. Much of the work is self-initiated. Person is expected to function with considerable independence and apply appropriate policies and procedures within the assigned area of responsibility. .
Supervision Exercised:
Hire, train, schedule and coordinate the work of student employees and may act as lead worker to PSS staff members within the department/unit/division.
Physical Demands:
- To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.