Secretary - PCEC Student Services
Job Title: Secretary
Classification: C2
Department: PCEC Student Services
Updated: July 2023
Job Summary
This position supports Padnos College of Engineering and Computing (PCEC) Student Services, which includes advising and outreach. This position supports PCEC outreach activities. Additionally, this role supports front-office functions for the undergraduate advising center within PCEC Student Services. This is a full-time, 40 hour/week position.
Essential Functions
- Main support of K-12 and community outreach for PCEC through event coordination, summer camp support, processing room reservations, communicating with K-12 educators and community members, and providing and packing materials for outreach events.
- Produce advertising materials for distribution.
- Coordinating volunteers and staff for PCEC Outreach events and camps.
- Ability to commute and coordinate events between multiple campuses and buildings.
- Maintain PCEC Outreach websites domains.
- Establish and maintain filing and recordkeeping systems.
- Inventory and order materials, publications, supplies, and/or merchandise.
- Processes major declarations for PCEC.
- Maintain a strong commitment for confidential information and FERPA rules and requirements.
- Act as a liaison between several units within PCEC and university offices.
- Performs receptionist duties such as receiving visitors, answering the telephone, scheduling appointments, and taking messages.
- Receives, opens, routes mail and may compose responses to standard inquires.
- Prepares reports which may require compiling and computing statistical data.
- Disseminates information which may require explanation and interpretation of the university and department policy and procedures.
- Other duties as assigned.
Non-Essential Functions
- Social media proficiency.
Required Qualifications
- High school graduate or equivalent.
- Minimum of two years relevant work experience.
- Experience with various computer software applications such as Microsoft Office and/or equivalent.
- Ability to operate office equipment.
- Data entry experience.
- Typing and spelling competency.
- Possess strong verbal and written communication skills.
- Ability to provide quality customer service.
- Ability to work under pressure and meet deadlines.
- Ability to maintain satisfactory work performance and attendance records.
- Ability to successfully maintain positive intercultural and interpersonal relationships.
Preferred Qualifications
Not Applicable.
Supervision Received
Receives supervision and work assignments from a designated supervisor, although other staff members in the unit may provide work direction.
Supervision Exercised
May be responsible for the coordination of work assignments for student employees.
Physical Demands
- To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.