Secretary - Johnson Center for Philanthropy

Job Title: Secretary - Johnson Center for Philanthropy
Classification: C2
Department: Philanthropy
Updated: January 2019

Job Summary

Provides clerical support for the Johnson Center for Philanthropy.

Transcribes and generates a variety of materials such as reports, correspondence, and forms using computer systems.
Proofreads and corrects materials; edits grammatical errors.
Makes and confirms travel arrangements such as booking flights and hotel accommodations for supervisor.
Maintains calendar and schedule for supervisor, including booking meeting rooms and making parking arrangements.
Performs receptionist duties such as receiving visitors, answering the department telephone and taking messages. Also disseminates information and resources available on website.
Coordinates internal special events.
Makes arrangements for off-site meetings.
Maintains filing and/or database and recordkeeping systems on paper and/or computer.
Receives, opens, routes mail and may compose responses to standard inquiries.
Prepares and processes various university forms.
Prepares deposit requisitions for assigned projects.
Maintains an inventory of publications and reports.
Maintains records by performing duties such as monitoring, tracking expenditures, and preparing statements for distribution regarding the status of records, lists, or accounts.
Inventories and orders office supplies and/or merchandise.
Other related duties as assigned.

Takes, transcribes and distributes departmental meeting minutes.
Composes a variety of documents.
Maintains department’s library, bulletin boards, assists in website maintenance, and equipment inventory.

High school graduate or equivalent.
Minimum of two years relevant work experience.
Experience with various computer software applications such as Microsoft Office and/or equivalent.
Ability to operate office equipment.
Data entry experience.
Typing and spelling competency.
Possess strong verbal and written communication skills.
Ability to provide quality customer service.
Ability to work under pressure and meet deadlines.
Ability to maintain satisfactory work performance and attendance records.
Ability to successfully maintain positive intercultural and interpersonal relationships.

Receives supervision and work assignments from a designated supervisor, although other staff members in the unit may provide work direction.

May be responsible for the coordination of work assignments for student employees.

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Page last modified November 22, 2019