Secretary - PCEC Dean�s Office
Job Title: Secretary
Classification: C2
Department: PCEC Dean’s Office
Updated: October 2022
Job Summary
This position will primarily support the undergraduate assessment and accreditation work within the School of Engineering, Padnos College of Engineering & Computing (PCEC). Assessment support will include data and report management from courses, students, faculty/staff, alumni, employers, and industrial partners for use in program improvement. Support for meetings and management of faculty, staff, and administrative information will also be included in this role. Accreditation support will include documentation and logistical assistance for the onsite/remote visit by the external accreditation team. This position will also provide support for the School of Engineering Graduate program, the Padnos College of Engineering and Computing outreach activities, the School of Engineering Cooperative Education program, the School of Engineering Cooperative Education program, and the Innovation and Design Center front-office functions. This is a full-time, 30 hour/week position.
Essential Functions
- Organize and maintain of all assessment and accreditation documents and develop support documentation (reports, memorandums, minutes, visual display materials, internal/external correspondence). Attend School of Engineering assessment meetings and prepare minutes.
- Work independently and within a team environment to prioritize and manage the overall workflow.
- Possess strong self-initiative and self-motivation
- Maintain strong focus and self-regulation under pressure in a fast-paced, deadline-oriented environment.
- Utilize professional judgment and time and organizational management skills to prioritize and follow-through on responsibilities, often with continual interruption.
- Demonstrate excellent oral, written, and interpersonal communication skills.
- Extract and present detailed and complex data in different formats for different audiences.
- Demonstrate proficiency in word processing and spreadsheet applications, statistical/survey software, tracking and database software, and data collection, analysis, and interpretation tools.
- Maintain strong commitment to secure and confidential information.
- Manage multiple priorities in a complex, challenging environment, while overcoming a large assessment/accreditation learning curve and productively contributing to the overall team
- Organize program operations and informational repositories in an efficient and effective manner.
- Coordinate and schedule appointments, meetings, facilities, and events
- Support PCEC Outreach Coordinator and Student Services PSS in all outreach activities at the IDC building, including prep work, staffing, and space reservations.
- Support the School of Engineering Graduate Program, including assisting with graduate program applications, student registration permits, master’s thesis defense arrangements, MSE (Masters of Engineering) assessment and meeting minute preparation.
- Support the Innovation and Design Center daily front desk activities, including hiring, supervising, and training of all student employees and managing process and workflow.
- Support the School of Engineering Co-op program, including student registration, report generation, constituent surveys, and end-of-semester assessment reporting.
Non-Essential Functions
N/A
Required Qualifications
- High school graduate or equivalent.
- Minimum of two years relevant work experience.
- Experience with various computer software applications such as Microsoft Office and/or equivalent.
- Ability to operate office equipment.
- Data entry experience.
- Typing and spelling competency.
- Possess strong verbal and written communication skills.
- Ability to provide quality customer service.
- Ability to work under pressure and meet deadlines.
- Ability to maintain satisfactory work performance and attendance records.
- Ability to successfully maintain positive intercultural and interpersonal relationships.
Preferred Qualifications
- A bachelor’s degree, preferably in a STEM (Science, Engineering, Technology, or Mathematics) related field.
- Professional maturity, accountability, and project management skills to assist with assessment documentation/process development.
- Sincere interest and (or) experience in assessment/accreditation efforts.
Supervision Received
Receives supervision and work assignments from a designated supervisor, although other staff members in the unit may provide work direction.
Supervision Exercised
May be responsible for the coordination of work assignments for student employees.
Physical Demands
- To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.