CECI Assistant
Job Title: CECI Assistant
Classification: C4
Department: College of Education and Community Innovation (CECI)
Updated: March 2019
Essential Functions
- Responsible for the day to day front office operation of the College of Education and Community Innovation (CECI).
- Recommends and/or implements changes in office procedures.
- Provide CECI Director support in processing overrides using Banner system.
- Provide advising support for both undergraduate and graduate students and faculty.
- Disseminate information that may require explanation and interpretation of established university and unit policies and procedures, and directs individuals to sources of additional information.
- Assist faculty, staff, and students with academic concerns, petitions, and/or appeals.
- Provide daily support for the Director, 2 Associate Directors, 1 Assistant Director, and 3 additional APs including scheduling and managing of calendars, correspondence, and coordination and implementation of special projects.
- Performs administrative work of a confidential nature.
- Working independently, without direction or instruction, compiles, interprets, and logically formats statistical data and reports.
- Compile and analyze data, prepare standard/ non-standard reports, generate correspondence, presentation materials, spreadsheets, graphics, meeting material, and other similar items using various computer systems.
- Representing CECI at various meetings and committees.
- Develop and manage office database systems, act as liaison for CECI Administrative Services.
- Edit and proofread office correspondence, reports and materials for publication.
- Maintain and analyze set of complex budgetary records (Banner) by performing bookkeeping related duties such as reconciling, monitoring, making and tracking expenditures, preparing statements regarding the status of accounts, and making recommendations as to the projected budget.
- Coordinate special events.
- Assist with the training of new AP, APSS and graduate student staff.
- Hire, train and supervise student employees and act as lead worker to other APSS staff.
- Other related duties as assigned.
Non-Essential Functions
Not Applicable
Required Qualifications
- High school graduate or equivalent.
- Minimum of four years of relevant work experience.
- Demonstrated administrative and organizational skills.
- Experience with various computer software applications such as Microsoft Office and/or equivalent.
- Data entry experience.
- Typing and spelling competency with grammar and proofreading skills.
- Possess strong verbal and written communication skills.
- Demonstrated experience to successfully provide quality customer service.
- Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
- Demonstrated experience to successfully coordinate large projects.
- Demonstrated experience to successfully handle multiple demands efficiently.
- Demonstrated experience to successfully organize and prioritize workload.
- Demonstrated experience to successfully navigate challenging situations in the workplace, while using good judgement.
- Demonstrated experience to successfully work under pressure and meet deadlines.
- Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
- Ability to successfully maintain positive intercultural and interpersonal relationships.
Preferred Qualifications
- Bachelor’s degree
- Higher education experience
- Supervisory experience
Supervision Received
Receives minimal supervision from a designated supervisor. Much of the work is self-initiated. Person is expected to function with considerable independence and apply appropriate policies and procedures within the assigned area of responsibility.
Supervision Exercised
Hire, train, schedule and coordinate the work of student employees and may act as lead worker to PSS staff members within the department/unit/division.
Physical Demands
- To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.