Club Sport Funding Request Form 24-25

This form is for club sports to request funding for expenses in the 2024-2025 academic year. All requests will be reviewed by Club Sports Council.  Clubs must be in good standing for their requests to be presented

Club Sports may request funding for;

  • Equipment 
  • Facility Rental (off-campus spaces)
  • League/Conference Fees 
  • Coaching Fees 
  • Travel (gas, lodging, vehicle rental, charter bus)

Club Sports Administration and the Club Sports Council may deny a request for various reasons including, but not limited to; lack of available funding, failure to submit supporting documentation, team not in good standing, lack of effort for fundraising or additional income to pay for the expense, or a low need/priority for the club. Club's may appeal the request being denied by e-mail [email protected] for reasons of reconsideration. 

* denotes a required field

Club Sport Council Funding Request Rules and Policies
  • Teams can submit 2 requests max per year
    • Must be in separate categories. Categories are below:
      • Equipment
      • Facility Rental
      • Nationals/League/Conference/Competition/Camp fees
      • Travel
    • May also submit a 3rd request if an unexpected expense arises:
      • EX: playoffs, nationals qualifications, broken equipment, not anticipated extra facility usage, etc.
  • For a request to be considered:
    1. Teams may only request funding up to 40% of their total expenses
    2. Everything on the form must be filled out completely with supporting documents attached as necessary, including an updated budget attached
    3. Using on campus funding to pay for the expense
    4. Teams must be in good standing administratively
      1. Website updated
      2. Registration (individual and team) done
      3. Travel requests
      4. Score Reports
      5. Branding/Marketing guidelines followed
  • For requests over $5k, clubs are required to have a member attend a meeting and present on this request formally
  • Priority will be given to facility requests to start the semester.
  • Total revenue must meet 80% of their projected revenue total by the end of the year
    1. Club Sports has the right to hold back funding of approved requests until this is met
General Club Information


Budget Overview

Click here to download a sample budget overview sheet

Please be sure your budget sheet is as accurate as possible. These numbers are what are used by the Club Sports Council to determine the decision on your request.  Please also make sure to appropriately name your budget (ex: Men's Rugby 2024 Budget).

Request Information

Funding Request Category *




Equipment

Equipment cannot be for individuals, only team equipment is eligible and will be approved on a case-by-case basis.

Examples of ineligible equipment requests: 

  • Clothing (including competitive uniforms)
  • "Short lifespan" Equipment (soccer balls, baseball/softballs, dodgeballs, basketballs, volleyballs, lacrosse balls, etc.)
  • Any equipment that GVSU lacks the storage space for (i.e. golf carts, boats, trailers, etc.)

If you have questions on what would be an eligible request, please contact Club Sports Administration.



If the equipment quote is over $5,000, please provide quotes from three (3) companies and reasoning for selecting the company in an email to [email protected]. 

Facility Rental




League/Conference/Competition/Camp Fees


Travel


What type of travel funding is being requested? *





Additional Information


Human Verification *


Page last modified August 20, 2024
Report a problem with this page