NEW POLICY: All outgoing mail must include a Departmental Outgoing Mail and Package Form to ensure charges are sent to the right worktags in Workday. We do not accept FOAP barcodes any longer.  You may request a new barcode with the appropriate worktags from the copy center to send with your outgoing mail. 
  
Find additional information:
How To Fill Out The Outgoing Mail and Package Form
When a Letter or Flat Becomes a Package

Find the forms: 
Departmental Outgoing Mail and Package Form 
Tri-Fold Departmental Outgoing Mail and Package Form

Mission
The mission of GVSU Mail Services is to support the university community by providing courteous, timely, accurate, and cost-effective processing of written communication and parcels.

Student & Housing Mail & Packages (Students ONLY)

All student mail and packages are handled by Housing & Residence Life.
Phone: 616-331-1060
Email: [email protected]
Location: Ravines Center

Staff and Faculty Mail and Packages

Mail Services (Grand Rapids & Regional Centers)
Phone: 616-331-6646
Location: DeVos Center Building C

Mail Services (Allendale) - Central Shipping and Receiving (Faculty & Staff ONLY)
Operating Hours:
Monday - Friday 8:00 am – 4:00 pm
Lunch: 12:00 pm - 12:30 pm
Phone:  616-331-3858
Email: [email protected]
Location: Service Building

Supervisor: Rebecca Ramos
Facilities Services Operations Manager - Allendale
Email: [email protected]

Personal Mail
USPS Mailboxes are located in front of the Kirkhof Center, Ravines Center, Laker Village Apartments (West side), and Kliener Commons for personal mail.
Personal mail cannot be included with department mail.

Stamped Mail
Stamped mail must be placed in a separate container for pick up by Mail Services.
Stamps are not available from Mail Services but can be purchased at the GVSU Bookstore.

COD
Mail Services cannot accept collect-on-delivery mail or packages. Delivery will be refused and returned to the sender.

 

Mail Pick-up and Delivery
How To Fill Out The Outgoing Mail and Package Form
Departmental Outgoing Mail and Package Form 
Tri-Fold Departmental Outgoing Mail and Package Form
When a Letter or Flat Becomes a Package
Bulk Mail Authorization Form
Inter-Departmental Mail
Faculty/Staff Distributions
Preparation of Envelopes by Departments
Envelope Design
First Class Mail
Express Mail
International Mail
Standard A/Bulk Mail
Preparation Requirements for Bulk Mail
Business Reply Mail
Package Services
Departmental Outgoing Mail / Package Form
Guidelines for Mail Handling Security