Human Resources New Hire Tasks

As you prepare for your employment with Grand Valley State University, we want to provide you with information on your virtual Benefit Orientation and other important information needed to complete a successful transition to GVSU. In mid-July you will be emailed a benefit package; this packet contains important information on the benefits that are available to you as a new faculty member. You will also receive tasks in your Workday inbox to review your benefit options and complete your benefit elections. We encourage you to visit our Benefits and Wellness website for additional information.  Information on key benefits will be highlighted on the second day of New Faculty Orientation on Thursday, August 8, 2024 and members of the Human Resources team will be available to answer your questions.

IMPORTANT DATES AND ITEMS TO REMEMBER:

• Completion of your benefit elections will be done in your Workday profile. A task will appear in your Workday inbox to complete your elections.
• Your selected benefits will be effective retroactively to August 6, 2024.
• You will receive your first paycheck on August 30, 2024.
• Retirement plan investment representatives from TIAA and Fidelity are available for one-on-one appointments.  To schedule, visit the TIAA website and the Fidelity website to select a time. For further information, please refer to the Retirement Planning section of our website for upcoming meeting dates.  Representatives will also be available on the second day of New Faculty Orientation on Thursday, August 8, 2024.
• Complete your I9 and your Faculty Oath—these forms are required.  These forms will appear as tasks in your Workday profile. These forms must be completed at your earliest convenience and prior to the first day of class.Representatives from the Human Resources Office will be available on the second day of New Faculty Orientation on Thursday, August 8, 2024 to verify documents for the I-9 and notarize the faculty oath. Please come prepared by completing the tasks in Workday prior.
• Complete your pay option form by August 9, 2024. This will appear as a task in your Workday inbox and allows 9-month faculty to extend their paychecks over a 12-month period. If you do not complete the form or if you miss the deadline, you will default to the 9-month pay option. You will be eligible to update this the following spring. 

ADDITIONAL POINTS TO CONSIDER:

• Faculty/Staff Picture IDs can be obtained at the Registrar's Office, located at 150 Student Services on the Allendale Campus, or 115C DeVos on the Pew Grand Rapids Campus. Please bring your G-Number and a form of identification to be able to print your ID.
  • We will also be printing Faculty/Staff Picture IDs as part of the Resource Fair on the second day of Orientation, Thursday, August 8, 2024.
• Direct Deposit information can be completed in Workday. You will receive a task in your Workday inbox to set up direct deposit.
• Tax Forms must be completed in Workday. You will receive a task in your Workday inbox to complete your task forms. An employee from the HR Payroll team will be available on the second day of New Faculty Orientation on Thursday, August 8, 2024, if you have questions.
• Benefit elections must be completed within the first 30 days of hire.

If you should have any questions, please contact the Human Resources office at (616) 331-2215 or by email at [email protected]. 

ADDITIONAL RESOURCES

Additional resources helpful for new faculty can be found on the Pew Faculty Teaching & Learning Center New Faculty webpage and include:

• Important Dates
• Campus Maps and Driving Directions
• Faculty Quick Start Guide

We look forward to meeting you and supporting your teaching at GVSU.

Network Login to Access Technology

To make sure you can access your GVSU email, Blackboard (classroom management system) and Banner (student information system) during the IT sessions, please be sure to complete the following items by August 6. You will not be issued a GVSU ID number or network login (required to access all GVSU technology) if these forms are not completed.

• Return your signed contract
• Complete the required payroll forms (W-2 and I-9)

Should you have questions or concern regarding these items, please reach out to your departmental contact.

ADDITIONAL RESOURCES

Additional resources helpful for new faculty can be found on the Pew Faculty Teaching & Learning Center New Faculty webpage and include:

• Important Dates
• Campus Maps and Driving Directions
• Faculty Quick Start Guide

We look forward to meeting you and supporting your teaching at GVSU.