Graduate Assistantship Rules 2024-25

1. Tuition Waiver Credit Hours:

• Standard Academic Year Position GA – 18 credit hours (Fall: 9, Winter: 9)
• Extended Position GA – 21 credit hours (Fall: 9, Winter: 9, Spring/Summer: 3)
• Full Year Position GA – 24 credit hours (Fall: 9, Winter: 9, Spring/Summer: 6)

2. Credit Hour Limits:

• Base-budget funded students are limited to a maximum of 9 credit hours of tuition waiver during the Fall and Winter semesters, and 6 credit hours during the Spring/Summer semester.
• Externally funded students may exceed these limits with prior approval from the Graduate School.

3. Usage of Tuition Waivers:

• Waivers are only for graduate coursework at GVSU.
• Waivers cannot be used for 696/796 coursework without Graduate School approval.
• Unused tuition waiver credits cannot be rolled over into future semesters without approval from the Graduate School.

4. Full-Time to Half-Time Positions:

• Full-time assistantships can only be split into half-time positions with prior Graduate School approval.
• Half-time, 9-month GA positions receive 4.5 credit hours of tuition waiver for both Fall and Winter semesters (9 credit hours total).
• Half-time, 10-month GA positions receive 4.5 credit hours of tuition waiver for both Fall and Winter, and 1.5 credit hours for Spring/Summer (10.5 credit hours total).
• Half-time, 12-month GA positions receive 4.5 credit hours of tuition waiver for both Fall and Winter, and 3 credit hours for Spring/Summer (12 credit hours total).

5. GA Hire Process:

• Graduate assistants cannot begin work until their GA hire process is complete and fully approved in Workday, the GA has completed mandatory New GA Orientation provided by The Graduate School, and the GA has submitted a completed I-9 with proper documentation to Student Employment.

6. Job Descriptions:

• All assistantships must have a current position description on file with The Graduate School.
• To comply with IRS definitions, GA responsibilities must include a significant instructional or research component. Non-instructional or non-research duties may result in Federal, State, and Local tax withholding on tuition remission and stipends.
• Clearly identify the instructional or research component when submitting GA Job Descriptions.