Bookstore Warehouse Coordinator
Job Title: Bookstore Warehouse Coordinator
Classification: C3
Department: Business Office
Updated: January 2019
Job Summary
Responsible for assisting with the mailroom functions in support of the recruitment activities of the university.
Essential Functions:
- Supervise the unloading, receiving, logging and storage of bookstore shipments.
- Notify buyers and/or vendors of discrepancies and damage.
- Update inventory records and accurately maintain both manual and computerized records.
- Verify carton counts as required.
- Oversee the accurate fulfillment and transfer of merchandise to UBS-Allendale and Pew Campus.
- Hire, train and supervise students and temporary employees in the warehouse.
- Access, log, process and ship customer orders from fliers and web site.
- Assist in the maintaining web site, including processing photos and entering descriptions as required.
- Develop and oversee protocol for placement and labeling of inventory on shelves and pallets for easy access.
- Supervise daily cleaning and maintenance for warehouse, adhering to the highest standards for both.
- Notify bookstore staff of low stock levels and make recommendations for markdowns on aged merchandise as needed.
Non-Essential Functions:
- Order supplies for warehouse.
- Operate warehouse equipment.
- Assist with scheduling bookstore van usage and maintenance.
- Assist in monitoring bookstore security at peak times.
- Assist on bookstore sales floor and cash registers as needed at peak times.
Required Qualifications:
- High school graduate or equivalent.
- Minimum of three years of relevant work experience.
- Demonstrated experience to successfully work under pressure and meet deadlines.
- Demonstrated experience to successfully maintain positive intercultural and interpersonal relationships.
- Demonstrated experience to successfully operate office equipment.
- Demonstrated experience to successfully provide quality customer service.
- Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
- Possess strong verbal and written communication skills.
- Typing and spelling competency.
- Demonstrated experience to successfully to use various computer software applications.
- Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
- Demonstrated experience to successfully perform mathematical calculations with speed and accuracy.
- Excellent grammar and proofreading skills.
- Demonstrated experience to successfully perform mathematical calculations with speed and accuracy.
Preferred Qualifications:
- Some college course work.
- Experience in higher education.
- Supervisory experience.
- Some experience in a retail shipping/receiving or warehouse environment.
- Familiarity with college store database management systems.
- Familiarity with materials handling equipment and procedures.
Supervision Received:
Receives general instruction from a designated supervisor, but is generally expected to work independently.
Supervision Exercised:
Hire, train, supervise, schedule and coordinate the work of student employees and may act as lead worker to other PSS staff members within the department/unit/division.
Physical Demands:
- To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.