Setting up New Employees for Success

This page is designed for supervisors or new staff members. Follow the resources below to onboard your new team member and support them in their success. From before the first day to the end of the first year, we have outlined:

  • Administrative responsibilities
  • Information being provided by Human Resources
  • Recommended one-on-one topics
  • Resources available to new team members

For Managers of Student Employees

Guidance by Timeframe

Before First Day

First Day

First Month

Second Month

Third Month

Sixth Month

Ninth Month

One Year

Before first day
  • Welcome to GVSU module
    • GVSU Mission, Vision, and Employee Core Competencies
    • Intro to Workday & HR Business Partners
    • Virtual Campus Tour
    • Basic First Day Information (Parking, etc.)
    • Overview of Work-Life Balance Resources at GVSU
    • Inclusion & Equity Resources
    • Resources for Students
    • Talent Management & New Hire Resources Page
    • New Staff Orientation Sign-Up
  • Work Orders
    • Office space set-up
    • Lightbulb outages
    • Picture/decoration hanging

Parking Permit

Ensure your new team member has a parking permit before their first day. To obtain a parking permit, direct them to the online Parking Services portal. If they are unable to login to Citizen Connect to register for a parking permit, Parking Services should be their first stop (or call) of the day. They will need their GNumber and license plate number to register.

First Day
  • Send department-wide announcement email
  • Add employee to relevant email distribution lists
  • Sign any formal documents (example: non-disclosure agreement)
  • Confirm they have Network Drive access
  • Schedule a meeting with each team member (Brief 1:1 meeting to get to know colleagues and their work)
  • University Provided Training
    • In Workday, designed to provide important training materials for incoming staff
      • Department of Public Safety Module
      • Suicide Prevention Training
      • Inclusion and Equity Module
      • Core Competency Module
  • Sign up for New Staff Orientation
  • Workday Journey
    • Covers onboarding and Workday Help, pay calendars
    • Employment paperwork in Workday
  • Provide a tour of their workspace and your unit's office space
    • Introduce to team members
    • Show where office supplies are located
    • Discuss work orders if adjustments are requested to workspace
  • Review team organizational charts
  • Schedule a tour of campus (if applicable)
    • Recommended stops: dining options, recreation facilities, Registrar Office to get their faculty/staff ID
  • Discuss L Drive or document storage processes
  • Discuss internal team communications channels
  • Discuss emergency plans
  • Direct to the Welcome at GVSU module to learn more about the university
  • Review of expectations based on job description, work schedule/flexible work arrangements, vacation and sick time, and necessary policies and procedures
  • Establish a cadence for regular one-on-one meetings
First Month
  • Introduce them at a team meeting
  • Benefits orientation conducted
  • Encourage participation in the CliftonStrengths® Assessment; discuss what this means at GVSU
  • Discuss performance and quarterly goal setting
  • Establish shared expectations in communication preferences between you and your new team member
  • Deep dive into the department and university goals
    • Share mission, vision, and values specific to your department/unit
    • Discuss university strategic plan
    • Overview of other departments/units your team regularly collaborates with; connect them with specific individuals as necessary
  • If you haven't done so, establish a cadence for regular 1:1 meetings (weekly, bi-weekly, or monthly as needed)
  • Provide any initial feedback
  • Check-in on their sense of belonging; How are they acclimating to their work, team and the university as a whole? What can you do to support them?
Second Month
  • Digital Self-Led Orientation Module via WD Journeys
    • If the employee could not attend in-person, encourage them to take this.
    • Employees can access their journeys directly in their Workday profile.
    • If supervisors want access to the Workday Journey, please contact Kaitlyn Boyko (boykoka@gvsu).
  • New Staff Orientation
    • GVSU Overview
      • Human Resources
      • Inclusion & Equity
      • HR Business Partners
      • Our Students
      • Student Affairs
      • Academic Affairs
    • GVSU Structure, Employee Classifications, Common Terminology, and Important Dates, Regional Centers
      • Active Shooter Procedure
      • Covering the 8 Employee Core Competencies
    • Scavenger Hunt
      • Acclimating to Allendale Campus
    • Student Panel
      • Discussion with current students
    • Connecting their role to GVSU's Mission and Vision
    • Resource Fair
      • Meet with a variety of departments on campus to learn about resources available to the GVSU community

sample

N/A

Third Month
  • Workday Journey
    • Reviews the 8 Dimensions of Wellness and provides resources to support faculty, staff and students.
    • Employees can access their journeys directly in their Workday profile.
    • If supervisors want access to the Workday Journey, please contact Kaitlyn Boyko (boykoka@gvsu).
Sixth Month
  • During recurring check-ins with new staff, ask about:
    • How things are going with their role, the team, and your leadership
    • Career goals and aspirations
    • Professional development opportunities that may be of interest
    • How you as a supervisor can best support them
  • Encourage new staff to seek out and research professional development opportunities.
Ninth Month
  • Workday Journey
    • Focuses on formal and informal support at the university available to faculty and staff.
    • Employees can access their journeys directly in their Workday profile.
    • If supervisors want access to the Workday Journey, please contact Kaitlyn Boyko (boykoka@gvsu).
One Year
  • WD Journey
    • Video showcasing the history of GVSU
    • Employees can access their journeys directly in their Workday profile.
    • If supervisors want access to the Workday Journey, please contact Kaitlyn Boyko (boykoka@gvsu).
  • Year one reflection
  • Regular check-in questions
  • Thank you card and/or gift for their one-year of service

Printable New Hire Onboarding Checklist


Page last modified December 11, 2024
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