University Development Assistant
Job Title: University Development Assistant
Classification: C4
Department: University Development
Updated: April 2022
Job Summary
Coordinate administrative activities associated with the offices of the Associate Vice President for University Development and Assistant Vice President for Development (AVP’s) by providing high-level support which substantially contributes to the goals and objectives of University Development.
Essential Functions
- Assist the AVP’s in identifying goals and objectives as well as implementing tactics for all campaigns, special projects, major gifts, community and next generation giving, and engagement.
- Manage work-flows, requests, and calendars for the AVP’s. This may include analyzing and preparing reports, developing complex correspondence with internal and external constituents, and performing other duties associated with the successful execution of campaigns and community giving activities with efficiency, accuracy, and discretion.
- Perform administrative work of a confidential nature for the AVP’s.
- Develop, facilitate, and edit intricate written communications and materials unique to each project. These items may include campaign/initiative plans, budgets, timelines, gift charts, cases for support, committee rosters, prospect and donor lists, etc.
- Compile and logically format statistical data and tracking of various information. This also includes identifying the need for data and reports, working in coordination with others in the department.
- Prepare AVP’s for meetings and presentations with internal and external constituencies, accompanying AVP’s to meetings as appropriate. Preparation may include project updates, donor materials, financial reports, etc.
Non-Essential Functions:
Not Applicable.
Required Qualifications
- High school graduate or equivalent.
- Minimum of four years of relevant work experience.
- Demonstrated administrative and organizational skills.
- Experience with various computer software applications such as Microsoft Office and/or equivalent.
- Data entry experience.
- Typing and spelling competency with grammar and proofreading skills.
- Possess strong verbal and written communication skills.
- Demonstrated experience to successfully provide quality customer service.
- Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
- Demonstrated experience to successfully coordinate large projects.
- Demonstrated experience to successfully handle multiple demands effectively.
- Demonstrated experience to successfully organize and prioritize workload.
- Demonstrated experience to successfully navigate challenging situations in the workplace, while using good judgment.
- Demonstrated experience to successfully work under pressure and meet deadlines.
- Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
- Ability to successfully maintain positive intercultural and interpersonal relationships.
Preferred Qualifications
- Bachelor’s degree.
- Experience in a higher education fundraising environment.
- Supervisory experience.
Supervision Received
Receives minimal supervision from a designated supervisor. Much of the work is self-initiated. Person is expected to function with considerable independence and apply appropriate policies and procedures within the assigned area of responsibility.
Supervision Exercised
Hire, train, schedule and coordinate the work of student employees and may act as lead worker to PSS staff members within the department/unit/division.
Physical Demands
- To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.