University Development Assistant
Job Title: University Development Assistant
Classification: C4
Department: University Development
Updated: December 2024
Job Summary
This position contributes to the success of major and principal giving efforts and provides strategic support for community engagement initiatives. This position is a member of the team that supports University Development leadership, playing a crucial role in shaping the university’s philanthropic direction and supporting its long-term success.
Essential Functions
- Support the University Development leadership team in executing principal and major giving, campaigns, community engagement, and special projects by setting goals, defining objectives, and developing tactics aligned with the External Engagement and Philanthropy Teams.
- Apply project management skills to oversee workflows, requests, and calendars.
- Draft and organize materials, presentations, and talking points for donor and prospective donor engagements.
- Communicate with donors, External Engagement and Philanthropy Team members, as well as with other key constituents.
- Prepare for internal and external meetings, including project updates, agenda preparation, donor materials, and financial reports.
- Coordinate regular meetings for the teams, track progress, collect reports, and update leadership on project statuses.
- Manage timelines and deliverables for assigned fundraising campaign priorities.
- Prepare and analyze reports using Raiser’s Edge, manage expense reports, and monitor budgets.
- Compile, format, and track statistical data, and prepare strategic documents, planning materials, and insights to inform decision-making.
- Handle confidential administrative tasks efficiently.
- Provide event coordination support.
- Perform additional duties as assigned by leadership.
Non-Essential Functions:
Not Applicable.
Required Qualifications
- High school graduate or equivalent.
- Minimum of four years of relevant work experience.
- Demonstrated administrative and organizational skills.
- Experience with various computer software applications such as Microsoft Office and/or equivalent.
- Data entry experience.
- Typing and spelling competency with grammar and proofreading skills.
- Possess strong verbal and written communication skills.
- Demonstrated experience to successfully provide quality customer service.
- Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
- Demonstrated experience to successfully coordinate large projects.
- Demonstrated experience to successfully handle multiple demands effectively.
- Demonstrated experience to successfully organize and prioritize workload.
- Demonstrated experience to successfully navigate challenging situations in the workplace, while using good judgment.
- Demonstrated experience to successfully work under pressure and meet deadlines.
- Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
- Ability to successfully maintain positive intercultural and interpersonal relationships.
Preferred Qualifications
- Bachelor’s degree.
- Experience in a higher education fundraising environment.
- Experience with a customer relationship management tool, such as Raiser’s Edge.
- Supervisory experience.
Supervision Received
Receives minimal supervision from a designated supervisor. Much of the work is self-initiated. Person is expected to function with considerable independence and apply appropriate policies and procedures within the assigned area of responsibility.
Supervision Exercised
Hire, train, schedule and coordinate the work of student employees and may act as lead worker to PSS staff members within the department/unit/division.
Physical Demands
- To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.