School of Community Leadership and Development - Grand Valley State University

Director of First Impressions

Jacobs Financial Services - Grandville, Michigan

Description

The purpose of this position is to ensure smooth day to day operations of Jacobs Financial Services while providing a Ritz Carlton guest experience to our clients and prospects. This position will handle incoming calls, outgoing mailings, welcoming clients into the office, preparing delivery documents and any other necessary tasks that will provide a service to our advisors and other support staff. This position requires high attention to detail with database management, appointment preparation, and time management.

Job Responsibilities:

1. Answer the phone in a friendly, warm manner and route accordingly

2. Record notes into our CRM after client and prospect interactions

3. Sort and distribute all incoming mail.

4. Mail out correspondence.

5. Greet incoming clients and prospects with a “Ritz Carlton” experience

6. Have beverages and cookies ready for incoming visits

7. Call client’s day before the appointment and remind them of time and location

9. Assist the event team prior to events i.e., creating folders, packing live event bin, etc.

10. Assist advisor(s) with appointment needs

Qualifications

Preferred Qualifications/Experiences

Preferred of at least 2 years of front desk/administrative assistant experience
Working knowledge of Database/CRM software
Microsoft Word, Excel, Powerpoint
Attention to detail
Ability to thrive in a fast-paced environment
Ability to multitask

Details

Type of Position: Full-Time Position
Segment of Industry: Meeting & Event Management
Salary: $38,000.00 / Year
Hours: 40-45

How To Apply

Please send resume to Lynzie Vant Hul at [email protected]

Application Deadline: Until Filled

Attached Document

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Posted: 5/20/24