Travel with Collegiate Travel Planners (CTP)
Travel booking will occur with Collegiate Travel Planners (CTP) via their Lightning booking tool. Please see below for timeline and training information. Additional information to come soon, but in the meantime, please view the Travel and Expenses Job Aid and Demo Videos page for additional training and resources!
Travel Activity Timeline
Nov. 30: all bookings to be completed in order to reconcile Airfare charges within Concur by 12/6 deadline.
Dec. 6: Last day for Concur approvals. Any booking charges that have not yet been posted to Concur will be held for reconciliation in Workday in January.
Dec. 7 – Jan. 7: If travel must be booked: utilize CTP Agents via phone for travel booking, book travel on Pcard by utilizing purchasing to lift Airfare restrictions (follow normal processes), or book travel on personal cards and get reimbursed. For more information on contacting CTP, please see the Travel Management FAQ "Who is GVSU's travel agent?"
Jan. 8: CTP Lightning travel booking tool will be available to GVSU faculty and staff.
Jan. 9: Training on the CTP Lightning travel booking tool will be held virtually at 10:00 a.m. More information and registration via Sprout to come.
Jan. 18: Training on the CTP Lightning travel booking tool will be held virtually at 10:00 a.m. More information and registration via Sprout to come.
See here for other Workday key dates.
Training
- Training materials will be posted to this page prior to travel booking training beginning in January 2024.
- Jan. 9: virtual training at 10:00 a.m. More information and registration via Sprout to come.
- Jan. 18: virtual training at 10:00 a.m. More information and registration via Sprout to come.