What Systems is Workday Replacing?
Finance and HR activities currently performed in Banner Finance and related systems will transition to Workday when Workday Core Platform goes live in January 2024. A list of some of the most common activities and systems expected to be impacted are found below. Additional information will be added as it becomes available.
Systems not related to Finance and HR activities are not expected to be impacted. For instance, activities related to financial aid, student accounts, and student records will remain in Banner Student at this time.
Additionally, although activities are moving out of some systems, this does not necessarily mean the system will no longer be used at GVSU. Examples include Argos and OnBase.
Financial Activities
| Activity | Current System | Future System | More Information | Resources |
|---|---|---|---|---|
| Adjunct Overload/Visiting Faculty Funding Process | Adjunct Overload Spreadsheets and Database system | Workday Reports on Period Activity Pay and Visiting Faculty Pay (Information will no longer have to be entered into Adjunct Overload Spreadsheets | (Coming Soon) | |
| Purchasing Card Purchases | Amazon Business, Office Depot, McKesson, Grainger | Workday - Requisitions (Connect to Supplier Website) | Requisitions (Purchases) | Changes with Requisitions |
| Reporting | Argos | Workday | ||
| Honorariums & Stipends | Banner | Workday Supplier Invoice Request | Supplier Invoice Requests | Non-Invoice Payments |
| Requisitions | Banner Requisition | Workday Requisitions (Non-Catalog) | Requisitions (Purchases) | Changes with Requisitions |
| Faculty Borrow/Lend Funding Process | Borrow/Lend Spreadsheets | Borrow/Lend Spreadsheets, to be updated to accommodate FDM worktags | (Coming Soon) | |
| Expense Reimbursement | Concur | Workday Expenses | Expense Reports & Spend Authorizations | |
| Travel Bookings | Concur | Collegiate Travel Planners (CTP) | ||
| Check Requests (refunds, license fees) | OnBase | Workday - Supplier Invoice Request | Supplier Invoice Requests | What's Changing with Non-Invoice Payments? |
| Department Deposit | OnBase | Workday Cash Sale | ||
| Invoices & approvals | OnBase | Workday Create Receipt | Receipts and Invoices | What's Changing with Receipts and Invoices? |
| Transfer request - charge another department for GVSU goods/svcs | OnBase | Workday - Create Internal Service Delivery (select areas) | Transfer Request Replacements | |
| Transfer request - sponsor another department's activity or event | OnBase | Workday - Create Request > Dept Journal Entry | Transfer Request Replacements | |
| Transfer request - transfer or request budget from another department | OnBase | Workday - Create Budget Amendment | Transfer Request Replacements | |
| Transfer request - transfer or request funding from another department | OnBase | Workday - Create Request > Dept Journal Entry | Transfer Request Replacements | |
| Transfer request move an expense to another FOAP | OnBase | Workday - Accounting Adjustment | Transfer Request Replacements | |
| Technology Acquisitions | Team Dynamix | Team Dynamix + Workday - Internal Service Delivery |
Human Resources & Payroll Activities
| Activity | Current System | Future System | More Information | Resources |
|---|---|---|---|---|
| Reporting | Argos | Workday | ||
| Time off requests | Banner | Workday - Absence | Absence Request | What's Changing with Absence |
| Pay Slips | Banner & email | Workday - Pay | Payroll and Pay Slips | |
| Performance management - faculty | Digital Measures | Digital Measures | ||
| Benefits Enrollment & Changes | GVSU Web Application - ebenefits | Workday - Benefits | Benefits | |
| Performance management - staff | PageUp | PageUp through early 2024. Workday Performance beginning Spring/Summer 2024 | ||
| Recruiting | PageUp, Handshake | Workday - Job Requisition | Job Requisitions | What's Changing with Job Requisitions |
| Hiring approval form | PageUp, paper | Workday - Create New Position or Edit Position | What's Changing with the Hiring Approval Form | |
| Merit planning | Salary Increase Program Tool | Workday - Advanced Compensation | ||
| Professional development registrations | Sprout | Sprout through Summer 2024. Workday Learning beginning Fall 2024 | ||
| Background Checks | Sterling | Sterling, but integrated with Workday | ||
| Employee Directory | Telco | Workday - Employee Profiles & Org Charts | ||
| Time Entry | Ultra Time | Workday - Time | Hourly Time Entry | What's Changing with Hourly Time Entry? |