What's Changing with Hourly Time Entry?
Time Tracking in the Mobile App For Staff Only
Hourly staff members can track time using the Workday mobile app to check in/out of a shift. The mobile app only works at the SER and CUB buildings in Allendale and all downtown campus buildings. Student employees cannot check in/out or track their hours using the Workday mobile app.
Resources: Please see the Time Tracking page for more information including step-by-step instructions in job aids.
Assistance: If assistance is needed, please see the HR contact info on the Workday Support page.
Time Tracking Job Aids
Enter Time
- Enter Time: Check-In (For time tracking kiosk use only)
- Enter Time: By Day (For all hourly employees not using a time tracking kiosk)
- Enter Time: By Schedule
- Enter Time: By Week
- Enter Time: With Meal
- Enter Time: Severe Weather (For campus closures)
- Enter Time: Snow
- Enter Holiday Time
- View and Modify Submitted Time
- Manager: Enter Time for Worker
- Manager: Edit, Delete and Add Time for Worker
Approve Time
- Approve Time
- Approve Time for Multiple Workers
- Approve and Submit Time for your Downline (Not Direct Reports)
- Bulk Approve Tasks in Inbox
- How to Approve Unsubmitted Hours
Time Off & Absence
Time Clock Locations
UltraTime time clock machines have been replaced with tablets or PC kiosks using the Workday application.
Time Tracking Kiosk Locations (iPad or PC):
- DeVos (Room 126C)
- Seidman (Room 1079A)
- Center for Health Sciences (Room 157)
- Meadows Maintenance (Room 105)
- Meadows Clubhouse (Room 225)
- Blue Connection (Room 116)
- Kirkhof Center (Room 1178)
- Kirkhof Center (Room 1134)
- Commons (Room 223)
- Laker Marketplace – Aramark Starbucks (KHS-C-1)
- Kleiner Commons (Room 110)
- The Service Building (Room 1119)
- Central Utilities Building (Room 113)
- Eberhard (loading dock EC-C-EEE)
- The Fieldhouse/Rec Center (Room B177)
- 609 Watson (Room 101)
- Innovation and Design Center (SW Starbucks Storage)
- Holton-Hooker Learning and Living Center – Einsteins
- Kelly Family Sports Center
Locations Decommissioned: The following locations will no longer have time-tracking devices.
- Bicycle Factory (Room 352)
- Commons 1st Floor
- River Landing - Kirkhof Center (Room D-0101)
- Laker Marketplace (Room 131)
- Seward Parking Ramp - Pew Campus (Room 109)
- Rec Center (C-D130 Corridor)
- Raleigh J. Finkelstein Hall 500 Lafayette (C-005)
Current and Future State
Current State: Employees in hourly positions complete time entry (clock-in) via their computers or a physical time clock machine.
Future State: Employees in hourly positions will clock in using Workday by either:
- Enter time (manual entry of time blocks of time worked)
OR - Check-in (clock-in) on a computer or tablet kiosk station
Who is Impacted
- Hourly employees
- Managers of hourly employees
- PSS who support hourly employees
Benefits
- No integration is needed with a third-party time clock system
- Entering time is simpler and more streamlined
Potential Challenges
- Employees transitioning to new tablet/PC kiosks.
- Time clocks down, only using UltraTime from Dec 18 to Jan 2.