Period Activity Pay
Period Activity pay in Workday is used to pay a lump-sum over a period of time. It is administered outside of the formal Compensation Package. This is a stand-alone process and can also be a part of the Hire and Add Job processes.
Period Activity Pay is different from One Time Payments.
For additional information. please visit the Compensations change.
Keep In Mind
When Period Activity Pay is used in Hire and Add Additional Job, the Propose Compensation sub-processes should be submitted with no values in the salary plan unless the Period Activity Pay is in addition to a regular monthly salary. In order to compensate an employee who does not already have a job in a supervisory organization you support, the Add Additional Job business process will need to be completed first. Further, the lump sum payment will be equally distributed over the pay cycles included in the payment timeframe. In Workday, you will be using the Manage Period Activity Pay Assignments related action under the Compensation menu.
Information Needed
In order to complete all of the fields in the Period Activity Pay business process, you will need:
- The Employee Name
- The activity category
- Time period over which the activity is occurring
- Payment amount
Clarity on Date Types
The Activity Dates denote the dates the work was actually done. The Payment Dates reflect when the payments should be effective. Activity Dates will prepopulate into the Payment Date fields. Uncheck the Use as Paydates check box to use different pay dates.
Viewing Period Activity Payments
To view Period Activity Assignments for an employee, navigate to the worker’s name and click on the related action icon next to their name. Hover over the Compensation available action and click on either View Period Activity Pay Assignments to view what has been entered for an employee, or View Period Activity Payment Details, to view what is scheduled to be paid and what has been paid in the past.
Reasons
Select the appropriate Reason for the Period Activity Pay request. Below is a chart that lists each Reason and when it should be used.
|
Reason |
Used For |
|---|---|
|
Additional Compensation > New Assignment |
A new additional compensation payment |
|
Additional Compensation > Extension |
Extending the dates of an existing payment |
|
Base Compensation > New Assignment |
A new payment for Faculty |
|
Base Compensation > Extension |
Extending the dates of an existing payment for Faculty |
|
Correction > Change Amount |
Changing a payment amount |
|
Correction > Change Dates |
Changing payment dates |
|
End Additional Compensation > Assignment End |
Manually ending a payment before the entered end dates |
Faculty
Full Time Faculty will not get period activity pay. They are salaried via a salary plan. The only time they would qualify for period activity pay is if they are teaching a course in addition to their full-time responsibility. For full-time faculty, overload PAP can be added to their Faculty Academic position. Additionally, since faculty may teach at multiple schools or have multiple positions at the same school, it is very important to put the period activity pay on the correct position. Otherwise, the business process will send it to the wrong person for processing.