The Procurement Services department reports to the Business and Finance unit, a member of the Finance and Administration division.

Procurement Services purchases the supplies, equipment and services which support the University’s mission on a timely and best value basis.

Our goal is to cooperatively develop and execute sourcing strategies with departments that will provide the highest professional standards, services, and practices while providing purchasing tools and programs to make each department more efficient by utilizing all University resources effectively.

Procurement Services can assist you and your department with all aspects of the Bidding Process including drafting and posting RFP's, providing guidelines on vendor selection and assisting with the award process. Please see the Department Listing below to find the appropriate Buyer to work with

All GVSU Business cards are ordered through Allegra Marketing

Ordering Information

Procurement Services works to provide faculty and staff with excellent discounts on car rentals

Car Rental Discount Codes

Procurement Services can arrange and fill out any credit applications and/or direct bill applications that are required by suppliers you are working with.

Email all applications to: [email protected] 

Procurement Services manages the University's Credit Card Program. Please contact [email protected] or x12280 with any questions.

Program Information | Cardholder Information | Policies & Procedures 

Procurement Services has provided a list and map of area hotels for your convenience. Please note, the university does not endorse nor recommend any hotel listed on this website. They are included on this page as a courtesy and strictly for your convenience. 

For information on hotels with direct bill options please contact Valerie Rhodes-Sorrelle x12283 [email protected]

Procurement Services process all of the University's requisitions and purchase orders. A requisition is a request from a department to procure goods or services, stating the quantity and description in order to generate a purchase order. The requisition authorizes Procurement Services to reserve departmental funds for goods or services. A purchase order is a document issued to a supplier confirming an agreement for the supply of goods or services and is generated from a requisition.

All purchases being paid with an invoice require a requisition. Requisitions can be created in Workday.

Change Orders can be requested in Workday.

Workday P2P Training & Resources

Procurement Services can assist with:

• Drafting RFP's
• Posting RFP's
• Conducting market research to identify potential bidders
• Receiving bids
• Providing guidelines for bid evaluation
• Supplier negotiations
• Awarding RFP's

Please see the Department Listing below to identify the appropriate Buyer to work with.

Procurement Services can assist with identifying potential vendors for goods or services that your department needs to purchase. Please see the Department Listing below to find the appropriate Buyer to work with.

Procurement Services can help facilitate introductions to potential suppliers and foster the relationship through meetings and performance reviews periodically. Please see the Department Listing below to identify the appropriate Buyer to work with.

The Surplus Store provides items that have reached the end of their shelf life for sale to the general public and creates an avenue for educating students in the field of business and sustainability practices. Procurement Services is responsible for the disposal of obsolete supplies and equipment and uses the Surplus Store to achieve this mission. 

About the Surplus Store | Property Pickup Form | Hours & Location | Payment | Online Store

Procurement Services maintains all of the University documents dealing with tax exemption. GVSU is tax exempt in Michigan as well as other states in the US. To request that Procurement Services obtain tax exemption in a state that is not currently listed, please contact Kip Smalligan [email protected]

List of Tax Exempt States | View Tax Exempt Documents | MI State Sales Tax Exempt Certificate

Procurement Services is available to discuss available purchasing methods and recommend the best option for your situation. Please contact us at [email protected]